WsE Parish Council

 

 

WESTON-sub-EDGE
PARISH COUNCIL

MINUTES OF THE
ANNUAL MEETING OF THE PARISH COUNCIL HELD IN THE

VILLAGE
HALL AT 8.00P.M. ON 28th MAY 2013

PRESENT: Cllrs Bill Carruthers (chairman)  Wendy Clarke
Mike Jelley  Joan Jenkins

IN
ATTENDANCE:
0 members of the public  parish clerk

13/042  ELECTION OF CHAIRMAN:

Mike Jelley
nominated and Wendy Clarke seconded the appointment of Bill Carruthers as
chairman: there being no other nomination he was duly elected. Bill Carruthers
duly signed his declaration of office.

 

13/043  ELECTION OF VICE-CHAIRMAN:

Joan Jenkins
nominated and Mike Jelley seconded the appointment of Chris Rossington as
vice-chairman: there being no other nomination she was duly elected subject to
consent.

 

13/044  COUNCILLORS’ DECLARATIONS OF INTEREST:

There
were none.

 

13/045  NOTICE OF ABSENCE:

Notice
of absence from Chris Rossington and Andy Irvine was received.

13/046  TO APPROVE MINUTES OF THE MEETING HELD ON 23.04.13:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

 

13/047  PLANNING:

1.0        APPLICATIONS BEFORE THE PARISH COUNCIL:

13/01879/LBC Brook Bend – underpinning work.
Councillors unanimously resolved no
objection.

13/01840/FUL The
Post Office – change of use and alteration to residential use. Councillors unanimously
resolved no objection.

13/01831/FUL Land
adjacent to the Knapp farmhouse – change of use of existing buildings to
holiday let. Councillors unanimously resolved
object. Councillors were of the opinion that the existing structure is in such
poor condition that it cannot be sensibly used for this conversion and
therefore it has to be considered as a new build. The structural engineer’s
report seems to support this view over its condition.

2.0        DECISION NOTICES OF LOCAL PLANNING
AUTHORITY PENDING:

13/01369/FUL Canonbourne – demolition of
garage block, erection of 2 storey bedroom flat with garages.

13/01370/CON Canonbourne – demolition of
garage block.

 

13/048  FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:

The monthly financial statement and bank
reconciliation were before the meeting. Councillors noted that the first
precept payment has been received and that the insurance premium shows a
reduction of 5% over last year’s premium, for the same cover; the clerk has no
explanation for this.

2.0        TO REVIEW PARISH COUNCIL’S ASSET
REGISTER AND AGREE ACTIONS:

Councillors
noted that continued ownership of the village green serves little purpose and
asked the clerk to ascertain the boundary and the steps necessary to effect its
sale.           ACTION CLERK

3.0        TO
REVIEW PARISH COUNCIL RISK ASSESSMENT:

The
following actions were agreed: remove tree guards at the recreation ground; get
the bus shelter blockwork re-pointed, woodwork treated and the notice board
there repaired.       ACTION CLERK

Remove
weeds from around the parish council’s wooden shed at the Village hall.    ACTION
BC

It
was suggested that the youth club members could repair the bean bags. ACTION
CR

4.0        TO APPROVE PAYMENTS DUE:

Cheque    date         paid to              item                                                          amount      VAT         total
200506     28.05.13   Chris Tombs      clerk’s salary for May                                   111.27      0.00       111.27
200507     28.05.13   Village hall.       Village hall hire for PC, Seniors &
youth club   63.00      0.00         63.00
200508     28.05.13   Young Glos.      youth club service provision for April                90.00      0.00         90.00
200509     28.05.13   AON UK Ltd      annual insurance premium                           414.75      0.00       414.75
900087     28.05.13   John Langston   allotment hedge cutting                                100.00    20.00       120.00

Joan
Jenkins proposed and Wendy Clark seconded making these payments which
councillors unanimously resolved
approval.

5.0        TO RECEIVE THE REPORT FROM THE INTERNAL
AUDITOR – APPROVE THE CHAIRMAN TO SIGN THE ANNUAL RETURN TO THE EXTERNAL
AUDITOR:

Councillors
noted that the internal auditor had no comment to make. Councillors unanimously
resolved that the chairman should
sign the annual return. The chairman agreed to thank Geoff Weaver for carrying
out the audit.           ACTION BC

13/049  TO
REVIEW VILLAGE MATTERS:

1.0 To agree actions needed to get the
Housing Needs Survey underway:
Joan Jenkins agreed to research how the
village plan questionnaire was distributed in 2010. ACTION JJ

 

13/050  TO
NOTE MATTERS ARISING
FROM THE MINUTES OF PREVIOUS
MEETINGS:

12/039 2.0 Parish council news sheet – the chairman
agreed to prepare an end of year report.         ACTION BC

12/090 Councillors to make their declaration of
members’ interest. ACTION COUNCILLORS

12/097 3.0 Apply for youth project fund grant for
2013 – actioned.

13/021 Use of recreation ground by owner/tenants of
School cottage – it was agreed that before a letter is written the clerk should
establish the legal position.         ACTION CLERK

13/025 3.0 Notification of planning applications in
neighbouring planning authorities – a response had not been received from Sue
Jepson. The clerk reported receiving notice of planning applications from
adjacent authorities.

13/028 1.0 Obtain the duties of a snow warden – actioned. It was agreed to place an
advert in the messenger for someone to carry out this role.          ACTION
CR

13/028 2.0 To place a tree and plaque in memory of
Alan Edmonds on Village hall land – the meeting heard that the willow is to
remain and that the Village hall committee suggested a single small ornamental
tree – councillors agreed – Anna Edmonds to choose the tree and the wording for
the plaque.    ACTION CR

13/028 5.0 Chipping Campden speed monitoring
equipment – the clerk reported that a 30MPH display is proposed. Councillors
agreed that this is of no use.

13/028 8.0 Explanation of the upgrade of Featherbed Lane –
no response has been received from Lynden Stowe.

13/028 9.0 Parish website – the chairman agreed to
follow up.       ACTION BC

13/028 11.0 Ambulance response time to the Village
hall – the chairman reported writing to GWA who would not deal with him as he
was not the original complainant.

13/029 Revision of parish council standing orders
and financial regulations. ACTION CLERK

13/031 Thames Water survey/questionnaire.         ACTION
MJ

13/031 Completion of GCC use of the youth club
questionnaire – actioned.

13/038 1.0 Defibrillator demonstration and talk –
anytime other than Tuesday evening! Councillors suggested a youth club evening.

13/038 2.0 Emergency plan – enquire if Rob
Greenslade would lead a desk based run through.        ACTION CR

13/038 2.0 Involvement of Jessica Howells (GCC
resilience coordinator) in the desk based EP run through – answer yes; she
suggested early autumn when the village emergency plan has been updated.

13/038 3.0 Disappearance of the Church street drain wooden guard – the
best information available is that a builder’s vehicle knocked it over, a
nearby resident then disposed of it.

 

13/051  CORRESPONDENCE: correspondence received
was before the meeting.

 

There
being no other business the chairman closed the meeting at 9.15p.m.

PARISH COUNCIL

MINUTES OF A MEETING
OF THE PARISH COUNCIL HELD IN THE

VILLAGE
HALL AT 7.15P.M. ON 22nd JANUARY 2013

PRESENT: Cllrs Bill Carruthers (chairman)  Wendy Clarke
Andy Irving  Mike Jelley  Joan Jenkins

Chris
Rossington

IN
ATTENDANCE:
C/D/Cllr Mark Annett  Lynden Stowe
0 members of the public  clerk

13/001  COUNCILLORS’ DECLARATIONS OF INTEREST:

There
were none.

13/002  NOTICE OF ABSENCE:

There
were none. The chairman reported writing to Alan Edmonds thanking him for his
service as a councillor following his resignation.

13/003  TO APPROVE MINUTES OF THE MEETING HELD ON 27.11.12:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

13/004  REPORTS FROM THE COUNTY AND DISTRICT
COUNCILLORS:

1.0        Lynden
Stowe spoke of the changes to the payment of the parish precept and council tax,
which might result in a reduced amount for parishioners to pay; refuse
collections were cancelled this week because of the weather conditions; the
Church Street resilience scheme is now underway.
2.0        Councillors
queried how could the recent Manor Farm planning applications had been given
permission when the drawings showed inaccuracies and were open to
interpretation. The Manor Farm listed building application being of concern
because obvious damage to the building will arise from the application. Lynden
Stowe agreed to make available the planning officer’s report. ACTION
LS
3.0        The
clerk was asked to contact Lynden Stowe regarding progress of the £1000 of
promised road improvements in the parish.  ACTION CLERK

13/005  PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS TO CDC:
13/00164/FUL
Foxborough – conversion of hay loft to a two bedroom annex; councillors
unanimously resolved no objection.
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
12/04923/FUL Manor Farm – change of use
conversion of barn to form two dwellings and three bay car port.
12/04924/LBC Manor Farm – change of use
conversion of barn to form two dwellings and three bay car port.

13/006  FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting. Councillors noted that £570 budgeted
expenditure will take place up to the year end leading to an under spend of
£2000, accepting that £4000 had been taken from reserves.
2.0        TO APPROVE PAYMENTS DUE:
Cheque    date         paid to                 item                                                       amount      VAT         total
200485     03.12.12   Young Glos.         youth club service provision for Aug*           90.00      0.00       90.00
200486     17.12.12   Young Glos.         youth club service provision for Nov            90.00      0.00       90.00
200487     22.01.13   Chris Tombs         clerk’s salary for December &
January       220.00      0.00     220.00
200488     27.11.12   Village hall           Village hall hire for PC and youth
club          45.00      0.00       45.00
200489     27.11.12   Young Glos.         youth club service provision for Nov            90.00      0.00       90.00
200490     27.11.12   Bill Carruthers       Christmas tree and lights                             71.28   **0.00       71.28
* replaces original cheque which has
gone missing and was cancelled ** some of the VAT will be reclaimed
Chris
Rossington proposed and Joan Jenkins seconded making these payments which
councillors unanimously resolved
approval. Payment of the resilience grant towards the Church street relief scheme awaits an
invoice. The chairman reported revised charges for the use of the Village hall
from May.
The
youth club would like sufficient funds to purchase an iPod dock; Andy Irving
was asked to research an appropriate purchase.          ACTION AI
3.0        TO APPROVE A BUDGET FOR 2013/14 AND SET
A PRECEPT: A draft budget was before the meeting with the usual items of
expenditure adjusted for inflation. Councillors agreed to include as additional
expenditure, a new bus shelter for Stratford Road £5000; youth club to be held
on four nights per month (£2880 less a grant of £480 from Cotswold
District council which is being applied for and £687.90 available from the
parish council youth club reserve) £1712.10;
grant to the Village hall £1000; flood resilience £1000; housing needs survey
£500; village plan update £300; service contract with Justfone (brook level
monitoring equipment) £250; support for the Seniors to cover hall hire for
their meetings £180. This gives a total budgeted expenditure of £16406.10 and a
precept of £10500. The following was noted; the clerk was asked to
obtain a quotation from Hartwell &Co Ltd to make the proposed bus shelter. The
meeting heard that funds from the now closed gardening club of £335 may be
passed to the parish council and £197.40 remains unspent in the village plan
account. Councillors asked that Willersey parish council is asked to contribute
towards the youth club if Willersey young people attend. Councillors agreed
that monies could be taken from the reserve fund for young people in the event
of any cost overrun resulting from funding the youth club. Purchase of a table
tennis table for the youth club was asked to be put on the agenda for next
meeting. The clerk was asked to enquire if planning permission is required for
the bus shelter.     ACTION CLERK
13/007  TO REVIEW VILLAGE MATTERS:
1.0        Flood
resilience: update of the Church
Street relief scheme. It was noted that this work
has started.
2.0        The
meeting heard that Laurence King has agreed to use the Church Street contractor to clear silt
and a section concrete from the bed of Coombe brook, down stream of the Friday
Street culvert at a cost of £500. The parish council’s budget for flood
resilience of £1000 can be used for this work.
3.0        It
was agreed that the appointment of more flood wardens could become part of a
full review of the village Emergency Plan; it was asked to be an agenda item
for next meeting. The clerk was asked to circulate the emergency plan to councillors.       ACTION
CLERK
The chairman asked councillors to bring to
next meeting names of those who might make good flood wardens.   ACTION
ALL COUNCILLORS
4.0        Village
website: Andy Irving agreed to provide the means for internet access in the
Village hall for next meeting to review other parish council websites.      ACTION
AI

13/008  TO
CONSIDER ADOPTION OF REVISED STANDING ORDERS AND FINANCIAL REGULATIONS:

Draft copies of both documents were before
the meeting. The chairman asked councillors to read them with a view to their
adoption at next meeting.                      ACTION ALL COUNCILLORS

13/009  :TO
NOTE MATTERS ARISING
FROM THE MINUTES OF PREVIOUS
MEETINGS NOT COVERED ELSEWHERE:

11/073 Fresh start
for the Emergency Plan.         ACTION BC
12/038 3.0 New
bank signatories – the clerk thinks that some or possibly all of the new
signatories are in place.
12/039 2.0 Publish
parish council news sheet.     ACTION BC
Chipping
Campden town council neighbourhood plan timescale – actioned no immediate
plans exist.
12/089 6.0
Order Christmas tree and lights and arrange carol singing leader – actioned. The chairman reported the
event was enjoyed by the 40 people who attended.
12/090 Councillors to make their declaration of
members interest.            ACTION ALL COUNCILLORS
12/095 1.0
Localism Act 2011 talk – the clerk reported attending and that there is very
little scope for parish councils to benefit from the act.
12/095 4.0
Progress payment of youth project grant – actioned
grant was received on 14th
November.
12/096 1.0
Forward response to 12/04923/FUL and 12/04924/LBC to Cotswold District council –
actioned.
12/097 3.0 Apply for youth project fund grant for
2013.   ACTION CLERK
12/098 1.0 Chris Rossington, Andy Irving and Wendy
Clarke to meet to discuss update of the village plan – actioned – the councillors recommend that the village plan should
be revised and updated; councillors agreed with this outcome.            ACTION
BC/WC/AI
12/099
Obtain feedback on recent CDC town and parish liaison meeting – the clerk
reported no success in obtaining a report.
12/100 1.0
Contact Laurence King regarding work in Coombe brook downstream of the Friday
street culvert – actioned – refer
13/007 2.0.
12/100 2.0 Clerk to write to Village hall trustees
expressing approval of the refurbishment actioned.
12/100 4.0 Youth club to design, make and
distribute posters for the carol singing event – actioned.
12/103 List of
training opportunities for councillors   actioned.

13/010  CORRESPONDENCE: correspondence received was
before the meeting. Councillors wanting training agreed to attend a training
day in the New Year – actioned.

WESTON-sub-EDGE
PARISH COUNCIL

MINUTES OF A MEETING
OF THE PARISH COUNCIL HELD IN THE

VILLAGE
HALL AT 7.15P.M. ON 26th FEBRUARY 2013

PRESENT: Cllrs Bill Carruthers (chairman)  Wendy Clarke
Andy Irving  Mike Jelley  Joan Jenkins

Chris
Rossington

IN
ATTENDANCE:
C/D/Cllr Lynden Stowe  0 members of the public  Martin Hutchings GRCC  clerk

13/011   COUNCILLORS’ DECLARATIONS OF INTEREST:

There
were none.

13/012  NOTICE OF ABSENCE:

There
were none. The chairman reported the sad news of the death of Alan Edmonds, that
his funeral has taken place and that his widow Anna is planning a memorial
service to be held in the village on 14th March. Councillors asked
that a commemoration to Alan’s contribution to the parish should be discussed
at next meeting and that a formal letter of condolence is sent to Anna from the
parish council.ACTION BC/CLERK

13/013  TO APPROVE MINUTES OF THE MEETING HELD ON 22.01.13:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

13/014  REPORTS FROM THE COUNTY AND DISTRICT
COUNCILLORS:

1.0        Lynden
Stowe reported a £1m contribution by the county council for road repairs. The
list of repairs identified by Alan Edmonds is with Bob Skillern (Glos.
Highways) and scheduled for June or July.
2.0        Following
budget meetings council tax will be reduced for 2013/4 by 5%; car parking
charges and leisure centre charges frozen; pest control services reduced by 10%;
£100k has been put into the drainage budget; £100k to update car park paying
machines so that they accept cards and CDC is investing £1m with Lloyds bank in
a local authority mortgage scheme for young people in the Cotswolds. It is
expected that 50 households will be the beneficiary. The investment is over a
five year period and will generate a higher return than at present for the
council.
3.0        Pot
hole filling anomalies and persistent flooding on the B4632 was reported to
Lynden Stowe.
4.0        The
parish council asked that praise for the excellent work carried out by the
contractors creating the new Church
street drain is passed to Laurence King. ACTION
LS
5.0        Lynden
Stowe was thanked for providing the planning officer’s opinion over the recent
Manor farm barn planning application and that if any further anomalies were
noticed they would be reported to him.

13/015  HOUSING NEEDS SURVEY:

Martin Hutchings (GRCC) spoke of the process
through the documentation sent to households, namely the explanatory letter and
the two forms for data collection; the distribution; return of the forms; collation
of the data and the issue of the report. For smaller parishes the response is
usually around 30 – 40% with requests for housing in single figures. The survey
documents could go out in early April with a return during early May and report
published at the end of May. Printing cost £20 to £30; use of reply paid
envelopes costs 40p per household and is not a preferred option. Martin
Hutchings agreed to amend the letter to enable the householder to provide
information about family members who may have moved away and would like to
return.       ACTION MH
The meeting also heard that with the advent
of the Localism 2011 act and the National Planning Framework local councils can
identify exception sites which would consist of a mix of housing when there is
a proven need for social housing. Exception sites are favourably looked on by
planners; funding follows for the social housing from the sale of the demand
led housing. The chairman thanked Martin Hutchings for his presentation

13/016  PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS:
W/13/00/00132/OU
Codex Land Promotions – outline permission for 380 dwellings; 5000m2
of B2 employment space; 400m2 of community space; public open space;
associated landscaping and infrastructure. The proposal is to develop land on
the site of the former army depot at Long Marston. Councillors strongly
objected to this development on the grounds that the traffic survey was
considerably underestimated; the infrastructure in the surrounding area, roads,
medical, schools, shopping provision, meeting spaces, would be unable to cope
with the proposed expansion of the population. The chairman agreed to write to
Wychavon district council.         ACTION BC
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
13/00350/FUL Foxborough – erection of single
& two storey extension, orangery & other works
13/00164/FUL Foxborough – conversion of hay
loft to a two bedroom annex

13/017  FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting. It was noted that most expenditure is
progressing well towards the budgeted amounts.
2.0        TO APPROVE PAYMENTS DUE:
Cheque    date         paid to                       item                                                    amount      VAT      total
200491     26.02.13   Chris Tombs               clerk’s salary for February                       110.00      0.00   110.00
200492     26.02.12   Village hall.                Village hall hire for PC and
youth club       45.00      0.00    45.00
200493     26.02.13   Young Glos.               youth club service provision for
January   90.00      0.00    90.00
200494     26.02.13   Lavinia
Stephenson    village welcome pack
printing cost           25.00      0.00    25.00
Joan
Jenkins proposed and Mike Jelley seconded making these payments which
councillors unanimously resolved
approval.
3.0        TO APPROVE QUOTATIONS RECEIVED:
Glebe
Contractors £401.63 (£393.75 in 2012) half yearly charge for cutting the
recreation ground grass; Ross Homans £55 (£50) monthly verge grass cutting;
Hartwell & Co Ltd £975 new bus shelter. Councillors asked for the shelter to
be the same length as the existing one. The clerk agreed to obtain a new quotation.
On the understanding that the Hartwell quotation would show a pro rata increase,
councillors unanimously resolved
approval of these quotations.           ACTION CLERK
4.0        TO
RECEIVE COST GUIDE FOR AN iPOD DOCK AND CONSIDER PURCHASE:
The meeting heard that a 100w iPod dock can be purchased for £80.
Councillors considered use of the village hall P.A. system for youth club use
but rejected this approach because of the complexity to use it and the risk of
damage. Councillors unanimously resolved
approval to purchase the iPod dock.        ACTION BC
13/018  TO REVIEW VILLAGE MATTERS:
1.0        Flood resilience: the Church Street
relief scheme is progressing well. The tarmac barriers to be placed at the
Parsons lane junction with Church
street and the entrance to Manor farm are awaited.
2.0        Councillors
agreed the emergency plan document
needs updating. Finding key people to be responsible for the plan and appointing
flood wardens is proving very difficult. The clerk was asked to contact Maralyn
Cox GRCC to enquire how other communities of a similar size to Weston-sub-Edge
have faired in providing man power for these roles and the carrying out of a
dry run.            ACTION CLERK
3.0        Dog fouling again is proving a problem
around the village. The clerk was asked to enquire from the CDC animal warden
what can be done.                     ACTION CLERK
4.0        Internet
access experiment at the village hall gave a very slow download speed. The
chairman suggested councillors meet at his house to view the parish council
websites identified several months ago as being helpful in coming to a decision
about the future of the Weston-sub-Edge
website
.         ACTION BC
5.0        Vehicle speed monitor update from Chipping
Campden town council.    ACTION CLERK

13/019  TO
CONSIDER ADOPTION OF REVISED STANDING ORDERS AND FINANCIAL REGULATIONS:

Drafts of both were presented at last meeting,
councillors unanimously resolved
approval. The clerk was asked to make a presentation of the salient points at
next meeting            ACTION CLERK

13/020  :TO
NOTE MATTERS ARISING
FROM THE MINUTES OF PREVIOUS
MEETINGS:

11/073 Fresh start for the Emergency Plan – refer
minute 13/018 2.0.
12/039 2.0 Parish council news sheet – the chairman
agreed to prepare and end of year report.    ACTION BC
12/090
Councillors to make their declaration of members interest.            ACTION
ALL COUNCILLORS
12/097 3.0
Apply for youth project fund grant for 2013    ACTION CLERK
12/098 1.0
Revision and updating of the village plan       ACTION AI/BC/WC
13/004 2.0
Circulation of planning officer’s report for 12/04923/4/FUL/LBC Manor Farm barn
actioned
13/004 3.0 Report
progress of CDC £1000 bid for road repairs in the parish – refer 13/014 1.0.
13/006 3.0 Enquire
if a bus shelter requires planning permission – actioned – permission is not required.
13/007 3.0 Circulate copy of the village emergency plan to councillors –
actioned.

13/021  CORRESPONDENCE: correspondence received was
before the meeting.

The owners of School cottage Church street: request to
use a drain outside the property and to have knowledge of the lock code to gain
access to the School field. Councillors have no jurisdiction over the drain; a
decision was not made over the lock code. The chairman agreed to visit the
owners.        ACTION BC
A CDC press release requesting opinions from
parishes over the performance of Thames Water in its response following flooding
events. Mike Jelley agreed to provide the information.   ACTION MJ
GlosVain request for letters of objection to
the planning application for the proposed Gloucestershire county council waste
incinerator at Javelin park – no action was agreed.
WESTON-sub-EDGE
PARISH COUNCIL

MINUTES OF A MEETING
OF THE PARISH COUNCIL HELD IN THE

VILLAGE
HALL AT 7.15P.M. ON 26th MARCH 2013

PRESENT: Cllrs Bill Carruthers (chairman)  Wendy Clarke
Andy Irvine  Chris Rossington

IN
ATTENDANCE:
D/Cllr Sue Jepson  0 members of the public  parish clerk

13/022  COUNCILLORS’ DECLARATIONS OF INTEREST:

There
were none.

13/023  NOTICE OF ABSENCE:

Notice
of absence from Mike Jelley and Joan Jenkins was received.

13/024  TO APPROVE MINUTES OF THE MEETING HELD ON 26.02.13:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted with the correction
to Andy Irvine’s surname made.

13/025  REPORTS FROM THE COUNTY AND DISTRICT
COUNCILLORS:

1.0        Sue
Jepson reported that the error on Weston-sub-Edge council tax demands will be
corrected. It appears the error has occurred in other parishes.
2.0        Following
a budget setting meeting Cotswold district council unanimously approved a 5%
cut in their council tax this year and up to 2016; leisure and museum charges are
frozen to 2016; pest control charges reduced by 10%; some car parking charges frozen;
new car park pay machines installed; £100k for flood relief schemes; £100k to
support community projects. Shared services with west Oxfordshire district
council are on target to save £4m (shared between both councils) by 2014; the
new waste collection company is on target to save £3m (also shared) by 2014.
3.0        It
was reported that alerting this parish council of major planning applications
in neighbouring parishes is not consistently taking place. Sue Jepson agreed to
find out the process and what is going wrong.   ACTION SJ
4.0        Sue
Jepson was asked if funding from the newly announced community grants could
assist the setting up of a playgroup in the village. Sue Jepson thought the
young persons grant would be more appropriate.

13/026  PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS:
13/00800/LBC
Merrivale cottage – replacement staircase.
Councillors
unanimously resolved no objection.
13/01073/CLOPUD (certificate of lawful proposed use or
development)
Lychgate cottage – new dormer window to storage building (SE
facing roof slope) – councillors noted this is for information only.
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
There were none.

13/027  FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting. Councillors noted that at year end
there will be an under spend of £2k.
2.0        TO APPROVE PAYMENTS DUE:
Cheque    date         paid to                 item                                                          amount      VAT      total
200495     20.03.13   Chris Tombs         clerk’s salary for March                                 110.00      0.00   110.00
200496     20.03.12   Village hall.          Village hall hire for PC and youth
club             45.00      0.00    45.00
200497     20.03.13   Young Glos.         youth club service provision for February        90.00      0.00    90.00
200498     20.03.13   HMRC                  clerk’s PAYE 4th
quarter                                  82.50      0.00    82.50
200499     20.03.13   GAPTC                councillor training                                           85.00      0.00    85.00
200500     26.03.13   Bill Carruthers       iPod dock and amplifier for youth club           79.99      0.00    79.99
900086     26.03.13   George Foster      fuel cost to cover maintenance at
allotment     18.58      3.72    22.30
Andy
Irvine proposed and Wendy Clarke seconded making these payments which
councillors unanimously resolved
approval.
3.0        TO REVIEW PARISH COUNCIL RISK
ASSESSMENT:
The
clerk asked that this item is held over until next meeting as the insurance
proposal for next year had not yet been received.
4.0        TO
REVIEW AND APPROVE FREQUENCY AND FUNDING OF THE YOUTH CLUB FOR 2013/14:
The youth club presently meets on the first
and third Thursday of each month. Willersey parish council has shown interest
in providing a financial contribution part when Willersey young people attend.
Discussion over frequency of future meetings is taking place with YG. The
parish council has already approved funding for four meetings per month during
the school terms.
5.0        TO
APPOINT AN INTERNAL AUDITOR:
Councillors agreed that the chairman should
ask Geoff Weaver.  ACTION BC
13/028  TO REVIEW VILLAGE MATTERS:
1.0        Appoint a parish snow warden: the clerk
was asked to obtain a job specification.
ACTION CLERK
2.0        To consider a suitable commemoration to the
memory of Alan Edmonds:
councillors heard that Anna Edmonds agrees with the
idea of tree planting; location was considered, recreation ground and the land
around the Village hall. The chairman agreed to put this proposal to the hall
trustees. A suitable plaque for the verge at Latimers corner was also
considered; Chris Rossington agreed to discuss this with Anna Edmonds.           ACTION
BC/CR
3.0        Friday street bus shelter: the clerk
reported that the revised design agreed at last meeting is acceptable to
Hartwell & Co and will cost £1250. Glos. Highways is insisting it is
involved over giving approval.    ACTION CLERK
4.0        Village emergency plan: no progress was
reported and no response has been received from GRCC over the status of other
parishes. The clerk agreed to follow up this enquiry.       ACTION CLERK
5.0        Vehicle speed monitor update awaited from
Chipping Campden town council.    ACTION CLERK
6.0        Flood resilience: agenda items were not
discussed. The clerk was asked to chase Lynden Stowe for an answer on the re-instatement
of Featherbed lane. A suggestion was made that part of the lane might be in the
curtilage of Latimers. The clerk was asked to make a land registry search   ACTION
CLERK
7.0        Dog fouling: the clerk was asked to
write to a parishioner following an incident of dog fouling observed in Church street on
17/3/13 at 5.00p.m.; copy to the CDC animal warden. ACTION CLERK
8.0        Housing Needs Survey: the clerk apologised
for not having available the revised wording of the parishioners letter from
Martin Hutchings (GRCC) and agreed to forward it to councillors. It was noted
that revision of the parish plan questionnaire letter is needed.    ACTION
CLERK/BC
9.0        Parish website: the meeting heard that
three councillors had reviewed parish council websites with the conclusion that
none of them was an obvious model for Weston-sub-Edge. It was agreed that Andy
Irvine’s son should be asked to offer how the existing village website (blog)
could be improved.     ACTION AI
10.0      Youth club: councillors heard that an
opportunity for he members to learn to play snooker will take place on 18/4/13.
Councillors considered making provision for under 10s and asked that the parish
plan questionnaire is framed to show how many fit into this age group and that
this is made an agenda item for next meeting.         ACTION BC/CLERK
11.0      Other business: the poor ambulance
response time to attend someone taken ill recently at a Zumba class in the
village was reported. Andy Irvine agreed to follow this up and report back.          ACTION
AI

13/029  TO
RECEIVE A SUMMARY OF THE KEY ELEMENTS OF THE ADOPTED STANDING ORDERS AND
FINANCIAL REGULATIONS:
The clerk went
through some of the key elements but suggested that some of the statements in
the documents are not applicable to the needs of the parish council and agreed
to offer a redraft where appropriate. ACTION CLERK

13/030  TO
NOTE MATTERS ARISING
FROM THE MINUTES OF PREVIOUS
MEETINGS:

11/073 Fresh start for the Emergency Plan – refer
minute 13/018 2.0.
12/039 2.0 Parish council news sheet – the chairman
agreed to prepare and end of year report.    ACTION BC
12/090 Councillors to make their declaration of
members interest.            ACTION ALL COUNCILLORS
12/097 3.0 Apply for youth project fund grant for
2013 – actioned.
12/098 1.0 Revision and updating of the village
plan       ACTION AI/BC/WC
13/012 Letter of condolence following death of Alan
Edmonds – actioned.
13/016 1.0 Response over development at Long Marston
actioned.
13/018 2.0 Emergency plan dry run activity at other
parishes – clerk reported not getting a reply from Maralyn Cox            ACTION
CLERK
13/018 3.0 Action that can be taken about dog
fouling – the clerk reported that the animal warden can only take action if a
member of the public is prepared to provide details of an incident, name,
place, time and be prepared to give evidence in court – actioned.
13/031 Request from owners of School cottage – actioned – advice given on use of drain
and access through the normally locked Church street gate denied.
13/031 Thames Water survey/questionnaire – response
by Mike Jelley not reported          ACTION MJ

13/031  CORRESPONDENCE: correspondence received was
before the meeting. The clerk was asked to remind councillors of the date of
the youth club meeting in Mickleton          ACTION CLERK

Chris
Rossington agreed in conjunction with the youth club leader to complete the GCC
young persons grant questionnaire.                            ACTION CR
PLEASE NOTE: MINUTES OF THE NOVEMBER MEETING HAVE NOT YET BEEN APPROVED
WESTON-sub-EDGE
PARISH COUNCIL

MINUTES OF A MEETING
OF THE PARISH COUNCIL HELD IN THE VILLAGE
HALL AT 7.15P.M. ON 27th NOVEMBER 2012

PRESENT: Cllrs Bill Carruthers (chairman)  Wendy Clarke
Andy Irving  Mike Jelley  Joan Jenkins

Chris
Rossington

IN
ATTENDANCE:
D/Cllr Sue Jepson  1 member of the public  clerk

12/092  COUNCILLORS’ DECLARATIONS OF INTEREST: There
were none.

12/093  NOTICE OF ABSENCE:

Notice
of absence has been received and accepted from Alan Edmonds.

12/094  TO APPROVE MINUTES OF THE MEETING HELD ON 25.10.12:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

12/095  REPORTS FROM THE COUNTY AND DISTRICT
COUNCILLORS:

1.0        Sue
Jepson invited councillors to attend a proposed talk on the Localism Act 2012 for
Willersey parish council – date and time to follow.                     ACTION SJ
2.0        CDC
will be voting to tighten and in some cases remove council tax exemptions on
second homes. The Boundary Commission were asked in 2011 to review ward size in
Cotswold district. It has reported with changes that equalise numbers of
electors and establish single ward representation and reducing the number of
district councillors from 43 to 36.
3.0        Planning
fees will rise on 22nd November in line with government policy. Notifications
of significant planning applications are now being given to neighbouring
councils for consideration.
4.0        Sue
Jepson was asked the progress of payment of the youth project grant and for feedback
on the on acceptability of the list of highway repairs given to Lynden Stowe in
October.             ACTION SJ

12/096  PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS TO CDC:
12/04923/FUL Manor Farm – change of use
conversion of barn to form two dwellings and three bay car port.
Councillors unanimously resolved ‘object’ on the grounds of
inconsistencies in the drawings regarding the applicant’s intentions over
existing agricultural buildings and access to Church street at two places. Councillors
request these are fully resolved and documented before a decision is made by
CDC.
12/04924/LBC Manor Farm – change of use
conversion of barn to form two dwellings and three bay car port.
Councillors
unanimously resolved ‘object’ over
lack of information over the method of supporting the floor joists for the
bedroom areas. Councillors object to methods suggested, such as the creation of
apertures, use of wall plates or joist hangers, because of the damage that will
be caused to the structure. Councillors fully applaud the very high standard of
restoration that has taken place so far.   ACTION CLERK
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
12/04358/TCONR Village Hall – pollard willow
at the entrance to 5.5m

12/097  FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting.
2.0        TO APPROVE PAYMENTS DUE:
Cheque    date         paid to                       item                                                 amount      VAT         total
200477     10.11.12   Pubstuff                    Village hall grant                                2000.00  400.00    2400.00
200478     27.11.12   Chris Tombs               clerk’s salary Nov                                110.00      0.00      110.00
200479     27.11.12   Village hall                 Village hall hire for PC and
youth club    30.00      0.00       30.00
200480     27.11.12   Young Glos.               youth club service provision for
Oct      90.00      0.00       90.00
200481     27.11.12   HMRC                        clerk’s PAYE 3rd
quarter                         82.50      0.00       82.50
200482     27.11.12   Royal British
Legion   donation to pay for poppy wreath          50.00      0.00       50.00
200483     27.11.12   Chris Tombs               salt bin for Dovers View                        64.42    12.88       77.30
200480     27.11.12   Young Glos.               youth club cinema trip                           39.80      0.00       39.80
200484     27.11.12   GRCC                        annual subscription                               25.00      0.00       25.00
Chris
Rossington proposed and Joan Jenkins seconded making these payments which
councillors unanimously resolved
approval. The clerk was advised to deduct the youth club cinema trip from
reserves.       ACTION CLERK
3.0        TO CONSIDER BUDGET FOR 2013/14:
Councillors
made suggestions; support for the Seniors club; tree planting; bus shelter in
Friday street; supporting Chipping Campden town council in their purchase of a
vehicle speed camera and display unit; sponsor a village event such as the
flower show; verge grass cutting in Church street. The clerk was asked to
circulate a draft budget in good time for next meeting. The clerk was also
asked to apply for the Cotswold district council youth project grant to increase
the youth club to once each week.                       ACTION
CLERK

12/098  TO
REVIEW UPDATE OF THE VILLAGE PLAN; HOUSING NEEDS SURVEY; COMMUNITY DESIGN
STATEMENT:

1.0        Chris
Rossington, Andy Irving, Wendy Clarke together with the chairman agreed to meet
to discuss the updating of the 2010 Village plan; the chairman to arrange a
suitable date.     ACTION BC
2.0        The
meeting heard that Martin Hutchings (GRCC) is willing to update the council on
this project in the New Year; the February meeting was suggested.          ACTION
CLERK
3.0        The
chairman reminded councillors that the Community Design statement is a robust
document which when adopted by the local planning department is used in
consideration of future planning applications. No action was agreed.

12/099  TO
HEAR FEEDBACK FROM THE RECENT CDC
TOWN AND PARISH COUNCIL
LIAISON MEETINGS:

The clerk was asked to obtain this
information as no councillors had attended.    ACTION CLERK

12/100  TO
REVIEW VILLAGE MATTERS:

1.0        UPDATE
ON FLOOD RESILIENCE: the chairman thanked David Smith for his report on the
impact on the village of the recent heavy rain. The report was before the
meeting and clearly shows that the village has attained a higher level of
resilience resulting from the measures recently taken. The clerk was asked to
contact Laurence King to enquire if the workmen, involved in the eastern
by-pass project, would be able to clean up Coombe brooke in the vicinity of the
Village hall.            ACTION CLERK
The meeting heard that Gloucestershire county
council will be carrying out further work near Dirty lane, in order to keep
more of the Saintbury water from entering the village. Water was reported to be
coming off the fields onto the B4632 from behind the bungalows on Stratford road during the
recent rain.
The chairman reported that there had been
talk of the need to put the emergency plan into action. It was agreed that in
the event this would have not been necessary as no properties were flooded. The
clerk was asked to put the need to recruit more flood wardens on the agenda for
next meeting.  ACTION CLERK
2.0        UPDATE ON THE REFURBISHMENT OF THE VILLAGE
HALL: only universal praise for the refurbishment of the Village bar has been
heard. The clerk was asked to formally congratulate the hall trustees for their
hard work in producing this new facility for the village.         ACTION
CLERK
3.0        PARISH COUNCIL TO TAKE ON THE VILLAGE
WEBSITE: it was agreed that to fully appreciate the websites suggested by the
clerk councillors need to meet with internet access. No action was agreed.
4.0
PROVISION
OF A CHRISTMAS TREE AND CAROLS ON 14/12/12: the chairman reported that the
lights have been ordered and that Kate Thorpe has agreed to lead the carol
singing which will last for 30 minutes. Mince pies were suggested. It was
agreed to ask the youth club to design and make and distribute posters and
flyers to advertise the event.  ACTION CR

12/101  APPROVE NEW CODE OF CONDUCT:

Councillors unanimously resolved
approval of the pro forma document provided by Cotswold district council, which
was signed by the chairman.

12/102  TO NOTE MATTERS ARISING FROM THE MINUTES OF
LAST MEETING NOT COVERED ELSEWHERE:

11/073 Fresh start
for the Emergency Plan.         ACTION BC
12/038 3.0 New
bank signatories – action awaited.         ACTION
CLERK
12/039 2.0 Publish
parish council news sheet.     ACTION BC
12/058 Jubilee trees – Glos. Highways have rejected the proposed planting
on the grounds of road safety.
Chipping Campden town council neighbourhood plan – information remains
unavailable.
12/089 1.0 Obtain Community Design Statement template – actioned.
Inform Joseph Walker of the parish council’s intention to support a
social housing build – actioned.
12/089 5.0 Order salt bin for Dovers View – actioned.
12/089 6.0 Order Christmas tree and lights and arrange carol singing
leader – refer 12/100 4.0.
12/090 Councillors to make their declaration of members interest.            ACTION
ALL COUNCILLORS

12/103  CORRESPONDENCE: the clerk listed
correspondence received since last meeting. Councillors wanting training agreed
to attend a training day in the New Year.              ACTION CLERK

There
being no other business the chairman closed the meeting at 9.35p.m.
WESTON-sub-EDGE
PARISH COUNCIL

MINUTES OF A MEETING
OF THE PARISH COUNCIL HELD IN THE

VILLAGE
HALL AT 7.15P.M. ON 23rd OCTOBER 2012

PRESENT: Cllrs Bill Carruthers (chairman)  Mike Jelley
Joan Jenkins

IN
ATTENDANCE:
C/DCllr Lynden Stowe  Marilyn Cox (GRCC)  0 members of the public  clerk

12/083  COUNCILLORS’ DECLARATIONS OF INTEREST:

There
were none.

12/084  NOTICE OF ABSENCE:

Notice
of absence has been received from Wendy Clarke, Alan Edmonds, Andy Irving and Chris
Rossington.

12/085  TO APPROVE MINUTES OF THE MEETING HELD ON 25.09.12:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

12/086  REPORTS FROM THE COUNTY AND DISTRICT
COUNCILLORS:

1.0        Lynden
Stowe reported that plastics kerbside collection is going well and that final
funding approval for the Church
Street eastern flood relief by-pass scheme is
awaited.
2.0        Councillors
were encouraged to attend the forthcoming CDC/town and parish councils’ liaison
meetings; CDC offices in Moreton-in-Marsh 6.45p.m. on 6th November –
there is also a meeting scheduled in Cirencester.

12/087  PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS TO CDC:
There
were none.
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
12/04358/TCONR Village Hall – pollard willow
at the entrance to 5.5m
12/03392/CPO – HT Waste Recycling Ltd –
erection of waste recycling building and extension of site
(These two
applications did not come to the parish council for consultation – clerk.)

12/088  FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting; the clerk reported a delay in payment
of the final precept payment which should now be in the bank. There is no news
of payment of the CDC youth project fund.
2.0        TO APPROVE PAYMENTS DUE:
Cheque    date            paid to              item                                                    amount         VAT            total
200473     23.10.12      Chris Tombs      clerk’s salary for October                      110.00         0.00         110.00
200474     23.10.12      Village hall        Village hall hire for PC and youth club     45.00         0.00          45.00
200475     23.10.12      Young Glos.      youth club service for September            90.00         0.00          90.00
200476     23.10.12      Ross Homans   verge grass cutting                               150.00         0.00        150.00
Joan
Jenkins proposed and Mike Jelley seconded making these payments which
councillors unanimously resolved
approval.

12/089  TO
REVIEW VILLAGE MATTERS:

1.0        REVIEW VILLAGE
PLAN AND DISCUSS WAY THE FORWARD WITH MARILYN COX GRCC:
The
2010 published Village Plan was assessed. It was agreed that many of the
actions have been completed. Marilyn Cox advised that the plan is updated with
this information. She offered other additional actions; a Community Design
Statement; Community Landscape Character Assessment; Neighbourhood Development
Plan. It was agreed that the already researched Housing Needs Survey for the
village should be progressed; Marilyn Cox agreed to contact Martin Hutchings (GRCC)
and to forward to the parish council templates for a Community Design
Statement.        ACTION MARILYN COX
The
parish council was advised to contact Joseph Walker at CDC who is coordinating
the preparation of the of the Core Strategy to ask for a general statement that
the parish council is supporting a build of social housing, as directed by a
Housing Needs Survey when carried out.            ACTION CLERK
Marilyn
Cox advised that, whilst the parish council can legally undertake a
Neighbourhood Development Plan, it may not be the best use of its resources. The
clerk was asked to put these items on the agenda for next meeting.     ACTION
CLERK
2.0        UPDATE ON FLOOD RESILIENCE:
Confirmation
of funding for the eastern by-pass relief scheme is awaited.
3.0        UPDATE ON THE REFURBISHMENT OF THE
VILLAGE HALL:
The
meeting heard that the refurbishment of the old hall is on target for
re-opening on 24th November.
4.0        PARISH COUNCIL TO TAKE ON THE RUNNING OF
THE VILLAGE WEBSITE:
Councillors
heard from the review of websites by them that the Churchdown and Naunton
parish sites and One to One as a website designer were worth considering. When
the Village hall installs wi-fi it will be possible to review recommended sites
‘live’, at a future meeting.
5.0
PROVISION
OF A SALT BIN AT DOVERS VIEW:
A
request from a resident has been received for a new salt bin for Dovers View.
Councillors discussed the request and voted 2 for and 1 against purchasing a
bin. The clerk was asked to obtain a suitable bin.           ACTION CLERK
6.0        PROVISION OF A CHRISTMAS TREE AND
OUTDOOR LIGHTS FOR THE VILLAGE HALL:
Councillors
unanimously agreed that this would be a good action to take and suggested a
budget of £75. The chairman agreed to source the tree and suitable lights.
Location could be in the Village hall car park. Kate Thorpe was named as a
suitable person to lead carol singing and 14th December was
suggested as the date.
ACTION
BC

12/090  APPROVE NEW CODE OF CONDUCT:

Councillors agreed to defer this to the next meeting. The
clerk reminded councillors that they must complete their declaration of
interests document and send it to Nigel Adams Monitoring officer at CDC.
ACTION COUNCILLORS

12/091  TO NOTE MATTERS ARISING FROM THE MINUTES OF
LAST MEETING NOT COVERED ELSEWHERE:

11/073 Fresh start
for the Emergency Plan.         ACTION BC
12/008 5.0 The
clerk was asked to write to the owners on the grounds that the lighting is
inappropriate for a village setting – actioned
no reply received.
12/038 3.0 New
bank signatories – action awaited.         ACTION
CLERK
12/039 2.0 Parish
council news sheet.     ACTION BC
12/058 Jubilee
trees – the clerk reported that Glos. Highways had lost the application and
would re-apply.            ACTION CLERK
Details of
Chipping Campden Town Council’s neighbourhood plan action are awaited.
12/075 3.0 Ideas
for small highways spend forwarded to Lynden Stow – actioned. The chairman thanked Alan Edmonds for carrying out the
survey of the village.
There
being no other business the chairman closed the meeting at 9.15p.m.

VILLAGE
HALL AT 7.15P.M. ON 25th SEPTEMBER 2012

PRESENT: Cllrs Bill Carruthers (chairman)  Alan Edmonds
Mike Jelley Chris Rossington

IN
ATTENDANCE:
C/DCllr Mark Annett David Fowles  Lynden Stowe  2 members
of the public  clerk

12/072 COUNCILLORS’ DECLARATIONS OF INTEREST:

Bill
Caruthers declared a personal interest in 12/078 1.0.

12/073 NOTICE OF ABSENCE:

Notice
of absence was received from Joan Jenkins.

12/074 APPROVAL OF
MINUTES OF THE MEETING HELD ON 24.07.12:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

12/075 REPORTS FROM COUNTY AND
DISTRICT COUNCILLORS:

1.0 Lynden Stowe reported that
by now everyone should have received their plastics’ recycling sack and a copy
of the Cotswold news.
2.0        Of
the 20 or so settlements in the Cotswold district where new housing is proposed
(Weston-sub-Edge not being one) councillors might want to get involved in the
discussions involving building at Willersey, Chipping Campden and Mickleton.
3.0        An
amount of money has been made available for a small highway repair project in
each ward, £1k was mentioned; could councillors identify such a project and
notify Lynden Stowe?
ACTION ALL COUNCILLORS
4.0        David
Fowles led on an update on flood resilience. Six contractors tendered for the
‘Manor Farm Re-profiling Scheme’, four being around the budget of £150k. The
parish is asked to contribute £12.5k, being 10% of the original project cost; Cotswold
District Council will provide £50k. Meetings are scheduled to secure the
balance of funding; Lynden Stowe will inform the parish council of the outcome
in 10 days time. The work is expected to commence in January 2013. Laurence
King has requested Glos. Highways to clean the other culverts in the village so
that when this project is completed the whole system is fully functional.
5.0        Two
representatives from the village were invited to attend Geoffrey Clifton-Brown’s
flood resilience meeting scheduled for 19th October at Moreton-in-Marsh.
6.0        The
meeting heard that Laurence King has expressed his very grateful thanks to
David Smith and the village riparian flood action group for their co-operation
and sharing their knowledge on this project. Councillors equally responded with
reciprocal thanks to them.
7.0        The
chairman thanked the district councillors for their contribution to the
meeting.

12/076 PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS TO CDC:
None
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
12/03392/CPO HT Waste
– extension of waste storage area

12/077 FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting; councillors noted that if spending
continued at the same rate as the first half of the year a surplus of £3k would
prevail at year end. It was also noted that the CDC Youth Project grant for the
youth club has still not been received.
ACTION CLERK
22.0      TO
APPROVE PAYMENTS DUE:
Cheque    date         paid to                 item                                                       amount         VAT         total
200469     25.09.12   Chris Tombs         clerk’s
salary for August/September         220.00         0.00     220.00
200470     25.09.12   WsE village hall    hall hire for PC & youth club in September  45.00         0.00       45.00
200471     25.09.12   Young Glos.         youth
club service for August                     90.00         0.00       90.00
200472     25.09.12   HMRC                  clerk’s
PAY 2nd quarter                               82.50         0.00       82.50
Mike Jelley proposed and Chris Rossington seconded making these payments which
councillors unanimously resolved
approval.
12/078 TO REVIEW VILLAGE MATTERS:
1.0        UPDATE
ON FLOOD RESILIENCE:
The
chairman took no part in this discussion. Further to minute 12/075 4.0 councillors
heard that £8.5k is available from WRFAG as a donation and £3.7k from the
parish council reserve fund, making £12.2k in total. Councillors unanimously resolved to allocate an additional £300
from the 2012/13 flood resilience budget to bring the parish contribution to
£12.5k as asked. The chairman was asked to convey this information to Lynden
Stowe.      ACTION BC
2.0        meeting heard that a
meeting with Laurence King, Rupert Brice and David Smith scheduled for 25th
May did not take place because of a review by CDC in July of flood resilience
expenditure.
DISCUSSION
OF LOCATION OF JUBILEE TREES AND OTHER EVENTS TO MARK THE JUBILEE:
Councillors
welcomed a suggestion to plant three silver birches at the junction of Dirty
lane and the B4632 and a hawthorn on the triangle at the Harris lane/Church
street junction to mark the jubilee. Alan Edmonds was asked to bring costs to
next meeting; the clerk was asked to consult Glos. Highways.
ACTION AE/CLERK
The
chairman asked councillors to consider further ideas to mark the jubilee.
ACTION
ALL COUNCILLORS
CONSIDER
NEXT ACTION TO
UPDATE ON THE REFURBISHMENT OF THE VILLAGE HALLPLAN
– NEIGHBOURHOOD PLAN
:
The
village hall trustees have asked for a contribution to help fund the
refurbishment of the Old Hall. Councillors unanimously agreed to find an
additional £1000 by allocating unspent monies budgeted for the Jubilee and
village improvements. Councillors asked if this grant could be tied to the use
of the games room by the members of the youth club. Purchase of a full sized
and folding table tennis table was also mentioned. A re-opening of the old hall
is planned for 24th November.
3.0        DISCUSS PARISH COUNCIL INVOLVEMENT IN A REVISED
VILLAGE WEBSITE:
The
clerk reported
receiving responses from many parish clerks in
Gloucestershire over their involvement in setting up and running parish
websites. It was agreed that the clerk should forward a selection of the
responses to each of the councillors so that they can be rated and contribute
to the discussion at next meeting.  ACTION CLERK/COUNCILLORS

12/079  TO APPROVE A NEW CODE OF CONDUCT:

Pro-forma
drafts of the code of conduct as approved by CDC and the declaration of
members’ interest were before the meeting. The clerk was asked to head the
documents with the parish council’s name and bring them to the next meeting for
approval.              ACTION CLERK
suggested
that an announcement could be made at the forthcoming rural cinema.            ACTION
BC

12/080  TO NOTE MATTERS ARISING FROM THE MINUTES OF
LAST MEETING NOT COVERED ELSEWHERE:

11/073 Fresh start
for the Emergency Plan.         ACTION BC
12/008 5.0 The
clerk was asked to write to the owners of Mulberry house pointing out that the
lighting is inappropriate for the village setting – action awaited. ACTION CLERK
12.018 3.0 Updating
of the village welcome pack – the chairman agreed to obtain copies and pass to
Chris Rossington.            ACTION BC
The
clerk suggested and councillors agreed that removal of the recycling bins in
the village hall car park should be a matter for the village hall trustees, not
the parish council.
The clerk was asked to
write to this effect to the village hall chairman.
ACTION
CLERK
12/038 3.0 New
bank signatories – action awaited.         ACTION
CLERK
12/039 2.0 Parish
council news sheet – the chairman and Chris Rossington agreed to look at a
draft. ACTION
BC
12/057 2.0 YG summer youth club project – contact was made with no
result – actioned.
12/057 3.0 PC taking on district and county council areas of
responsibility – GAPTC responded that a legal power must exist and that an
element of double taxation will have to be accepted. Lynden Stowe has commented
that he doesn’t think it appropriate for parish councils to act in this way – actioned.
12/058
Costs for proposed jubilee trees
not
recorded by clerk
– permission to plant
jubilee trees – clerk has
sent off the appropriate form for
Glos Highways
and permission awaited.                     ACTION
CLERK
Details
of Chipping Campden Neighbourhood Planning, action awaited.     ACTION
CLERK
Update
of village plan – the meeting heard that Marilyn Cox of GRCC has agreed to
attend our October meeting to review the status of the 2010 document and to
plan the way forward.

12/081  TO RECEIVE CORRESPONDENCE SINCE LAST MEETING:

A list
of correspondence received was before the meeting. The clerk was asked to
circulate the notice about the local strategy for managing flooding and safer
community grants.                               ACTION CLERK

12/082  TO CO-OPT TO FILL VACANCIES ON THE PARISH
COUNCIL

The
chairman invited the two prospective parish councillors, Wendy Clarke and Andy
Irving, to briefly outline their backgrounds and what they could bring to the
role of councillor. Following and in their absence councillors discussed what
they had heard and unanimously resolved
to co-opt them both to the parish council. On returning to the meeting the
chairman told them of the decision, welcomed them onto the parish council and
thanked them for coming forward.
WESTON-sub-EDGE
PARISH COUNCIL

MINUTES OF A MEETING
OF THE PARISH COUNCIL HELD IN THE

VILLAGE
HALL AT 7.15P.M. ON 25th SEPTEMBER 2012

PRESENT: Cllrs Bill Carruthers (chairman)  Alan Edmonds
Mike Jelley Chris Rossington

IN
ATTENDANCE:
C/DCllr Mark Annett David Fowles  Lynden Stowe  2 members
of the public  clerk

12/072 COUNCILLORS’ DECLARATIONS OF INTEREST:

Bill
Caruthers declared a personal interest in 12/078 1.0.

12/073 NOTICE OF ABSENCE:

Notice
of absence was received from Joan Jenkins.

12/074 APPROVAL OF
MINUTES OF THE MEETING HELD ON 24.07.12:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

12/075 REPORTS FROM COUNTY AND
DISTRICT COUNCILLORS:

1.0 Lynden Stowe reported that
by now everyone should have received their plastics’ recycling sack and a copy
of the Cotswold news.
2.0        Of
the 20 or so settlements in the Cotswold district where new housing is proposed
(Weston-sub-Edge not being one) councillors might want to get involved in the
discussions involving building at Willersey, Chipping Campden and Mickleton.
3.0        An
amount of money has been made available for a small highway repair project in
each ward, £1k was mentioned; could councillors identify such a project and
notify Lynden Stowe?
ACTION ALL COUNCILLORS
4.0        David
Fowles led on an update on flood resilience. Six contractors tendered for the
‘Manor Farm Re-profiling Scheme’, four being around the budget of £150k. The
parish is asked to contribute £12.5k, being 10% of the original project cost; Cotswold
District Council will provide £50k. Meetings are scheduled to secure the
balance of funding; Lynden Stowe will inform the parish council of the outcome
in 10 days time. The work is expected to commence in January 2013. Laurence
King has requested Glos. Highways to clean the other culverts in the village so
that when this project is completed the whole system is fully functional.
5.0        Two
representatives from the village were invited to attend Geoffrey Clifton-Brown’s
flood resilience meeting scheduled for 19th October at Moreton-in-Marsh.
6.0        The
meeting heard that Laurence King has expressed his very grateful thanks to
David Smith and the village riparian flood action group for their co-operation
and sharing their knowledge on this project. Councillors equally responded with
reciprocal thanks to them.
7.0        The
chairman thanked the district councillors for their contribution to the
meeting.

12/076 PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS TO CDC:
None
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
12/03392/CPO HT Waste
– extension of waste storage area

12/077 FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting; councillors noted that if spending
continued at the same rate as the first half of the year a surplus of £3k would
prevail at year end. It was also noted that the CDC Youth Project grant for the
youth club has still not been received.
ACTION CLERK
22.0      TO
APPROVE PAYMENTS DUE:
Cheque    date         paid to                 item                                                       amount         VAT         total
200469     25.09.12   Chris Tombs         clerk’s
salary for August/September         220.00         0.00     220.00
200470     25.09.12   WsE village hall    hall hire for PC & youth club in September  45.00         0.00       45.00
200471     25.09.12   Young Glos.         youth
club service for August                     90.00         0.00       90.00
200472     25.09.12   HMRC                  clerk’s
PAY 2nd quarter                               82.50         0.00       82.50
Mike Jelley proposed and Chris Rossington seconded making these payments which
councillors unanimously resolved
approval.
12/078 TO REVIEW VILLAGE MATTERS:
1.0        UPDATE
ON FLOOD RESILIENCE:
The
chairman took no part in this discussion. Further to minute 12/075 4.0 councillors
heard that £8.5k is available from WRFAG as a donation and £3.7k from the
parish council reserve fund, making £12.2k in total. Councillors unanimously resolved to allocate an additional £300
from the 2012/13 flood resilience budget to bring the parish contribution to
£12.5k as asked. The chairman was asked to convey this information to Lynden
Stowe.      ACTION BC

NEXT ACTION TO
UPDATE ON THE REFURBISHMENT OF THE VILLAGE HALLPLAN
– NEIGHBOURHOOD PLAN
:
The
village hall trustees have asked for a contribution to help fund the
refurbishment of the Old Hall. Councillors unanimously agreed to find an
additional £1000 by allocating unspent monies budgeted for the Jubilee and
village improvements. Councillors asked if this grant could be tied to the use
of the games room by the members of the youth club. Purchase of a full sized
and folding table tennis table was also mentioned. A re-opening of the old hall
is planned for 24th November.
3.0        DISCUSS PARISH COUNCIL INVOLVEMENT IN A REVISED
VILLAGE WEBSITE:
The
clerk reported
receiving responses from many parish clerks in
Gloucestershire over their involvement in setting up and running parish
websites. It was agreed that the clerk should forward a selection of the
responses to each of the councillors so that they can be rated and contribute
to the discussion at next meeting.  ACTION CLERK/COUNCILLORS

12/079  TO APPROVE A NEW CODE OF CONDUCT:

Pro-forma
drafts of the code of conduct as approved by CDC and the declaration of
members’ interest were before the meeting. The clerk was asked to head the
documents with the parish council’s name and bring them to the next meeting for
approval.              ACTION CLERK

BC

12/080  TO NOTE MATTERS ARISING FROM THE MINUTES OF
LAST MEETING NOT COVERED ELSEWHERE:

11/073 Fresh start
for the Emergency Plan.         ACTION BC
12/008 5.0 The
clerk was asked to write to the owners of Mulberry house pointing out that the
lighting is inappropriate for the village setting – action awaited. ACTION CLERK
12.018 3.0 Updating
of the village welcome pack – the chairman agreed to obtain copies and pass to
Chris Rossington.            ACTION BC

12/038 3.0 New
bank signatories – action awaited.         ACTION
CLERK
12/039 2.0 Parish
council news sheet – the chairman and Chris Rossington agreed to look at a
draft. ACTION
BC
12/057 2.0 YG summer youth club project – contact was made with no
result – actioned.
12/057 3.0 PC taking on district and county council areas of
responsibility – GAPTC responded that a legal power must exist and that an
element of double taxation will have to be accepted. Lynden Stowe has commented
that he doesn’t think it appropriate for parish councils to act in this way – actioned.
12.048
12/058
Costs for proposed jubilee trees
not
recorded by clerk
– permission to plant
jubilee trees – clerk has
sent off the appropriate form for
Glos Highways
and permission awaited.                     ACTION
CLERK
Details
of Chipping Campden Neighbourhood Planning, action awaited.     ACTION
CLERK
Update
of village plan – the meeting heard that Marilyn Cox of GRCC has agreed to
attend our October meeting to review the status of the 2010 document and to
plan the way forward.

12/081  TO RECEIVE CORRESPONDENCE SINCE LAST MEETING:

A list
of correspondence received was before the meeting. The clerk was asked to
circulate the notice about the local strategy for managing flooding and safer
community grants.                               ACTION CLERK

12/082  TO CO-OPT TO FILL VACANCIES ON THE PARISH
COUNCIL

The
chairman invited the two prospective parish councillors, Wendy Clarke and Andy
Irving, to briefly outline their backgrounds and what they could bring to the
role of councillor. Following and in their absence councillors discussed what
they had heard and unanimously resolved
to co-opt them both to the parish council. On returning to the meeting the
chairman told them of the decision, welcomed them onto the parish council and
thanked them for coming forward.

MINUTES OF A MEETING
OF THE PARISH COUNCIL HELD IN THE

VILLAGE
HALL AT 7.15P.M. ON 25th SEPTEMBER 2012

PRESENT: Cllrs Bill Carruthers (chairman)  Alan Edmonds
Mike Jelley Chris Rossington

IN
ATTENDANCE:
C/DCllr Mark Annett David Fowles  Lynden Stowe  2 members
of the public  clerk

12/072 COUNCILLORS’ DECLARATIONS OF INTEREST:

Bill
Caruthers declared a personal interest in 12/078 1.0.

12/073 NOTICE OF ABSENCE:

Notice
of absence was received from Joan Jenkins.

12/074 APPROVAL OF
MINUTES OF THE MEETING HELD ON 24.07.12:

Councillors unanimously resolved
approval of the minutes; the chairman signed them as a true record of the business conducted.

12/075 REPORTS FROM COUNTY AND
DISTRICT COUNCILLORS:

1.0 Lynden Stowe reported that
by now everyone should have received their plastics’ recycling sack and a copy
of the Cotswold news.
2.0        Of
the 20 or so settlements in the Cotswold district where new housing is proposed
(Weston-sub-Edge not being one) councillors might want to get involved in the
discussions involving building at Willersey, Chipping Campden and Mickleton.
3.0        An
amount of money has been made available for a small highway repair project in
each ward, £1k was mentioned; could councillors identify such a project and
notify Lynden Stowe?
ACTION ALL COUNCILLORS
4.0        David
Fowles led on an update on flood resilience. Six contractors tendered for the
‘Manor Farm Re-profiling Scheme’, four being around the budget of £150k. The
parish is asked to contribute £12.5k, being 10% of the original project cost; Cotswold
District Council will provide £50k. Meetings are scheduled to secure the
balance of funding; Lynden Stowe will inform the parish council of the outcome
in 10 days time. The work is expected to commence in January 2013. Laurence
King has requested Glos. Highways to clean the other culverts in the village so
that when this project is completed the whole system is fully functional.
5.0        Two
representatives from the village were invited to attend Geoffrey Clifton-Brown’s
flood resilience meeting scheduled for 19th October at Moreton-in-Marsh.
6.0        The
meeting heard that Laurence King has expressed his very grateful thanks to
David Smith and the village riparian flood action group for their co-operation
and sharing their knowledge on this project. Councillors equally responded with
reciprocal thanks to them.
7.0        The
chairman thanked the district councillors for their contribution to the
meeting.

12/076 PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND
AGREE RECOMMENDATIONS TO CDC:
None
2.0
TO
RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
12/03392/CPO HT Waste
– extension of waste storage area

12/077 FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK
RECONCILIATION:
The monthly financial statement and bank
reconciliation were before the meeting; councillors noted that if spending
continued at the same rate as the first half of the year a surplus of £3k would
prevail at year end. It was also noted that the CDC Youth Project grant for the
youth club has still not been received.
ACTION CLERK
22.0      TO
APPROVE PAYMENTS DUE:
Cheque    date         paid to                 item                                                       amount         VAT         total
200469     25.09.12   Chris Tombs         clerk’s
salary for August/September         220.00         0.00     220.00
200470     25.09.12   WsE village hall    hall hire for PC & youth club in September  45.00         0.00       45.00
200471     25.09.12   Young Glos.         youth
club service for August                     90.00         0.00       90.00
200472     25.09.12   HMRC                  clerk’s
PAY 2nd quarter                               82.50         0.00       82.50
Mike Jelley proposed and Chris Rossington seconded making these payments which
councillors unanimously resolved
approval.
12/078 TO REVIEW VILLAGE MATTERS:
1.0        UPDATE
ON FLOOD RESILIENCE:
The
chairman took no part in this discussion. Further to minute 12/075 4.0 councillors
heard that £8.5k is available from WRFAG as a donation and £3.7k from the
parish council reserve fund, making £12.2k in total. Councillors unanimously resolved to allocate an additional £300
from the 2012/13 flood resilience budget to bring the parish contribution to
£12.5k as asked. The chairman was asked to convey this information to Lynden
Stowe.      ACTION BC

NEXT ACTION TO
UPDATE ON THE REFURBISHMENT OF THE VILLAGE HALLPLAN
– NEIGHBOURHOOD PLAN
:
The
village hall trustees have asked for a contribution to help fund the
refurbishment of the Old Hall. Councillors unanimously agreed to find an
additional £1000 by allocating unspent monies budgeted for the Jubilee and
village improvements. Councillors asked if this grant could be tied to the use
of the games room by the members of the youth club. Purchase of a full sized
and folding table tennis table was also mentioned. A re-opening of the old hall
is planned for 24th November.
3.0        DISCUSS PARISH COUNCIL INVOLVEMENT IN A REVISED
VILLAGE WEBSITE:
The
clerk reported
receiving responses from many parish clerks in
Gloucestershire over their involvement in setting up and running parish
websites. It was agreed that the clerk should forward a selection of the
responses to each of the councillors so that they can be rated and contribute
to the discussion at next meeting.  ACTION CLERK/COUNCILLORS

12/079  TO APPROVE A NEW CODE OF CONDUCT:

Pro-forma
drafts of the code of conduct as approved by CDC and the declaration of
members’ interest were before the meeting. The clerk was asked to head the
documents with the parish council’s name and bring them to the next meeting for
approval.              ACTION CLERK

12/080  TO NOTE MATTERS ARISING FROM THE MINUTES OF
LAST MEETING NOT COVERED ELSEWHERE:

11/073 Fresh start
for the Emergency Plan.         ACTION BC
12/008 5.0 The
clerk was asked to write to the owners of Mulberry house pointing out that the
lighting is inappropriate for the village setting – action awaited. ACTION CLERK
12.018 3.0 Updating
of the village welcome pack – the chairman agreed to obtain copies and pass to
Chris Rossington.            ACTION BC
12/038 3.0 New
bank signatories – action awaited.         ACTION
CLERK
12/039 2.0 Parish
council news sheet – the chairman and Chris Rossington agreed to look at a
draft. ACTION
BC
12/057 2.0 YG summer youth club project – contact was made with no
result – actioned.
12/057 3.0 PC taking on district and county council areas of
responsibility – GAPTC responded that a legal power must exist and that an
element of double taxation will have to be accepted. Lynden Stowe has commented
that he doesn’t think it appropriate for parish councils to act in this way – actioned.
12/058
Costs for proposed jubilee trees
not
recorded by clerk
– permission to plant
jubilee trees – clerk has
sent off the appropriate form for
Glos Highways
and permission awaited.                     ACTION
CLERK
Details
of Chipping Campden Neighbourhood Planning, action awaited.     ACTION
CLERK
Update
of village plan – the meeting heard that Marilyn Cox of GRCC has agreed to
attend our October meeting to review the status of the 2010 document and to
plan the way forward.

12/081  TO RECEIVE CORRESPONDENCE SINCE LAST MEETING:

A list
of correspondence received was before the meeting. The clerk was asked to
circulate the notice about the local strategy for managing flooding and safer
community grants.                               ACTION CLERK

12/082  TO CO-OPT TO FILL VACANCIES ON THE PARISH
COUNCIL

The
chairman invited the two prospective parish councillors, Wendy Clarke and Andy
Irving, to briefly outline their backgrounds and what they could bring to the
role of councillor. Following and in their absence councillors discussed what
they had heard and unanimously resolved
to co-opt them both to the parish council. On returning to the meeting the
chairman told them of the decision, welcomed them onto the parish council and
thanked them for coming forward.
WESTON-sub-EDGE PARISH COUNCIL

MINUTES OF A MEETING OF THE PARISH COUNCIL HELD IN THE

VILLAGE HALL AT 7.15P.M. ON 26th JUNE 2012

PRESENT: Cllrs Bill Carruthers (chairman)  Alan Edmonds  Mike Jelley  Joan Jenkins

IN ATTENDANCE: 0 members of the public  clerk

12/051  COUNCILLORS’ DECLARATIONS OF INTEREST:

There were none.

12/052  NOTICE OF ABSENCE:

Notice of absence was received from Chris Rossington.

12/053  TO APPROVE MINUTES OF THE MEETING HELD ON 22.05.12:

Councillors unanimously resolved approval of the minutes; the chairman signed them as a true record of the business conducted.

12/054  COUNTY COUNCILLOR’S REPORT:

There was no report. Councillors were disappointed that a report was not available and asked the clerk to pass on this view.            ACTION CLERK

12/055  DISTRICT COUNCILLORS’ REPORT:

There was no report. Councillors were disappointed that a report was not available and asked the clerk to pass on this view.            ACTION CLERK

12/056  PLANNING:

1.0        TO DISCUSS PLANNING APPLICATIONS AND AGREE RECOMMENDATIONS TO CDC:
There were none.
2.0               TO RECEIVE DECISION NOTICES FROM THE PLANNING AUTHORITY (PERMIT/CONSENT):
There were none.

12/057  FINANCE:

1.0        TO RECEIVE INTERIM STATEMENT AND BANK RECONCILIATION:
The monthly financial statement and bank reconciliation were before the meeting; councillors noted that a payment of £200 has been received, as cash held by the youth club. This will be lodged in the youth club reserve fund. An invoice has been received to cover village hall costs of £110 during the jubilee weekend celebration. A further invoice covering the advertising costs of £40 for that event is expected.
2.0        TO APPROVE PAYMENTS DUE:
Cheque    date            paid to                       item                                              amount         VAT         total
200455     26.06.12      Chris Tombs               clerk’s salary for June                      110.00         0.00      110.00
200456     26.06.12      WsE village hall          hall hire for PC and youth club            45.00         0.00       45.00
200457     26.06.12      Young Glos.               youth club service for May                 90.00         0.00       90.00
200458     26.06.12      HMRC                        clerk’s PAYE 1st quarter                     82.50         0.00       82.50
200459     26.06.12      WsE village hall          use of hall over jubilee weekend        110.00         0.00      110.00
000009     26.06.12      Glebe Contractors       recreation ground grass cutting         393.75       78.75     472.50
Mike Jelley proposed and Alan Edmonds seconded making these payments which councillors unanimously resolved approval. It was noted that the chairman needs to contact Young Gloucestershire to confirm councillors’ agreement to fund a youth club summer project. ACTION BC
3.0        TO REVEW 2012/13 BUDGET:
Councillors reviewed the budget agreed at the January meeting. At present an under spend exists over ‘diamond jubilee’ £800 (£110 spent to date), ‘grants section 137’ £300 (£131), ‘insurance’ £500 (£437) leaving a balance of £922 unspent; plans need to be put in place over ‘community plan’ £500 and provision for young people £6500. It was agreed that since a suitable parcel of land has not been found it is impossible to make a play/recreation provision for young people. Funding of transport for young people was suggested.
Concern was expressed over the apparent lack of service from the county council. Verge cutting, footpath repairs, drain cleaning and repairs to the Parsons lane culvert were mentioned. The clerk was asked to contact GAPTC to seek an opinion on the legality of the parish council funding this type of work.
ACTION CLERK
At the suggestion that the parish council could fund a new village website the clerk was asked to obtain information from David Smith about this process and to circulate it to councillors ahead of a discussion at next meeting.     ACTION CLERK

12/058  TO REVIEW VILLAGE MATTERS:

UPDATE ON FLOOD RESILIENCE:
The meeting heard that a meeting with Laurence King, Rupert Brice and David Smith scheduled for 25th May did not take place because of a review by CDC in July of flood resilience expenditure.
DISCUSSION OF LOCATION OF JUBILEE TREES AND OTHER EVENTS TO MARK THE JUBILEE:
Councillors welcomed a suggestion to plant three silver birches at the junction of Dirty lane and the B4632 and a hawthorn on the triangle at the Harris lane/Church street junction to mark the jubilee. Alan Edmonds was asked to bring costs to next meeting; the clerk was asked to consult Glos. Highways.
ACTION AE/CLERK
The chairman asked councillors to consider further ideas to mark the jubilee.
ACTION ALL COUNCILLORS
CONSIDER NEXT ACTION TO UPDATE THE VILLAGE PLAN – VILLAGE DESIGN PLAN – NEIGHBOURHOOD PLAN:
The chairman agreed to obtain Geoff Weaver’s progress in reviewing the plan.         ACTION BC
In addition councillors agreed that it is important to find out the aspirations of the community. Councillors failed to identify others in the community who could help with process. The clerk was asked to make this an agenda item for next meeting.  ACTION CLERK
A village plan design statement was not discussed.
The clerk reported that an opinion from Guinness Hermitage personnel is that in the face of the new planning legislation which is now in place all communities should be covered by a neighbourhood plan. Chipping Campden town council is proposing to take a lead to develop a neighbourhood plan which would embrace the village communities in the north Cotswolds. The Clerk was asked to liaise with Chipping Campden to ascertain the time scale for the development of the plan and the input required from Weston sub-Edge.
ACTION CLERK

12/059  TO REVIEW CO-OPTION TO FILL VACANCIES ON THE PARISH COUNCIL

Councillors heard that no names have come forward. It was suggested that an announcement could be made at the forthcoming rural cinema.     ACTION BC

12/060  TO NOTE MATTERS ARISING FROM THE MINUTES OF LAST MEETING NOT COVERED ELSEWHERE:

11/073 Fresh start for the Emergency Plan.          ACTION BC
12/008 5.0 The clerk was asked to write to the owners of Mulberry house pointing out that the lighting is inappropriate for the village setting – action awaited.            ACTION CLERK
12.018 3.0 The chairman agreed to progress the updating of the village welcome pack.        ACTION BC
12/026 6.0 The clerk suggested and councillors agreed that removal of the recycling bins in the village hall car park should be a matter for the village hall trustees, not the parish council. The clerk was asked to write to this effect to the village hall chairman.            ACTION CLERK
12/038 3.0 New bank signatories – action awaited.         ACTION CLERK
12/039 2.0 Parish council news sheet –    ACTION BC
12.048 2.0 Clerk to put the three roadside seats on insurance cover – actioned.
12.048 3.0/4.0 Renew the parish council insurance – actioned.
12.048 5.0 Clerk to make annual return to the external auditor – actioned.

12/061  TO RECEIVE CORRESPONDENCE SINCE LAST MEETING:

A list of correspondence received was before the meeting.
The clerk was asked to obtain more information regarding the apparent change in operation of the CDC tree service. ACTION CLERK
There being no other business the chairman closed the meeting at 9.00p.m.
Signed……………………………………………………Date…………………………….
WESTON-sub-EDGE ANNUAL PARISH MEETING 2012
Reports from the Parish Council from active organisations
in the village dated 22nd May 2012 at the Village Hall
ALLOTMENT TRUST
During the year all allotment plots were let and much good produce grown. At the end of 2011 the water system was replaced and extended such that each plot holder now has better access to a tap.
The Buckle Street gate has been re-hung and repositioned creating one extra parking space.
Chris Tombs
Parish Clerk
WESTON-SUB-EDGE BOWLING CLUB 2011/12
The Club had a good year’s bowling, with fewer matches cancelled through bad weather.
We had a good position in the North Cotswold Friendly League and the Vale League.
Our social events were enjoyable and well attended, bringing in much needed extra revenue for the club. The greens were in excellent condition this year, but it is very costly keeping them like this.
We had one skittles match in January 2012 – this is always good fun and gives members of the club the opportunity to meet up before the serious bowling starts.
Our new season started on 15th April, with a match between the Captain’s and Chairman’s teams.
Unfortunately heavy rain since then has meant that some games have had to be cancelled.
Marie Dow

THE VILLAGE HALL Registered charity No. 267532
This year is the 80th anniversary of the foundation of the village hall trust property. The hall continues to improve its facilities and serve the local community.  2011-2012 has been another successful year in that the charity has generated a small surplus; this has been used for some maintenance and renewal work to keep the hall one of the best in the area!  It has been obvious for some time that the hall is too large for a 21st century Weston-sub-Edge.  Happily we have overcome this problem for the present by attracting a good proportion of non-village bookings; once again confirming the excellence of this facility. Residents of Weston-sub-Edge have priority and competitive rates for hiring the hall.  Regular hall activities and booking availability may be viewed by visiting the newly launched website – www.westonsubedgevillagehall.org.uk
David Smith
THE CHURCH OF ST. LAWRENCE WESTON-SUB-EDGE:
The following events were held in 2011:
Flower Festival and Gift Day in June, when the Church was beautifully decorated, but unfortunately very few visitors attended – possibly put off by the torrential rain, the Flower Show and Fete in September which was very successful, the Harvest Festival in September and Harvest Supper in October which are always very happy occasions.  A leaflet showing ‘Churches in the Vale’ with windows or features designed by Frederick Preedy was launched in January.  As St. Lawrence has 12 windows designed by Preedy we are included in the leaflet.  It is hoped that this will bring more people in to look at the Church.
The Easter morning service was followed by breakfast at Orchard Cottage, by kind invitation of Barrie and Mary Knight.
For several hundred years the Church was known as the Church of St. John the Baptist. About 100 years ago a Rector changed the name to St. Lawrence. No record has been found as to why this was done. As several of the windows refer to St. John the Baptist it has been decided to revert to the original name and the Rt. Rev’d Bishop of Gloucester is coming on 24th June to re-dedicate the name to “St. John the Baptist and St. Lawrence”. This will be followed by a luncheon in the Village Hall. The Flower Festival is being held this same weekend.
Marie Dow
RURAL CINEMA AND YOUTH CINEMA
The last 12 months have seen another successful year for the Weston Leisure Group Rural Cinema and some changes to the administration team. Christine Smith has taken over responsibility for the bar from David White and Daphne Bell has come in to organise the preparation and sale of hot drinks.
We continue to acquire most of our films through our liaison with Cotswold District Council though, as with The King’s Speech, we do sometimes decide to “go it alone”. The latter is by far the more expensive option and not financially viable on a regular basis. It does, however, enable us to select a more suitable film if the one chosen by the votes of the participating villages is not to our taste.
Our audiences have enjoyed a wide variety of films ranging from classic adaptations such as Jane Eyre and Pride and Prejudice, to films based on more recent novels (The Help and One Day) and to Tea with Mussolini (an old favourite). Highly acclaimed films such as The King’s Speech have been popular as well. “The Iron Lady” and “The Artist” are the films planned for May and June respectively.
Audience numbers range from the high teens to the mid 40s and do not always reflect expectations. The average is about 30, not a bad turnout for a small community. We do, however, also attract visitors from surrounding villages and Chipping Campden and always make them welcome.
The Youth Cinema has had more mixed fortunes. The original plan was to hold one cinema during each school holiday. This worked extremely well in the first part of the year attracting children and their parents not only from Weston sub-Edge but also, for example, from Aston sub-Edge, Willersey, Broadway and Paxford. Our October half term and early January films were less well attended and it was decided that “a rest” might be appropriate. Hopefully a Youth Cinema will be take place during the summer holiday. Much depends on the availability of good quality, recent films that are likely to appeal to our audience.
Chris Rossington
WESTION-SUB-EDGE EDUCATIONAL CHARITY (registered number 297226):
Annual Report 2011 (September 2010-August 2011)
The Board of Trustees remained the same with Mrs Kate Thorpe (Chairman) Mrs Sarah Hudson-Evans, Mrs Valerie Kemp, Mr Barrie Knight, and Mr Francis Robbins.
The Trustees met on six occasions to make awards. They made awards for 145 applications covering various activities and courses.  In total there were 78 individual applicants of whom:
9    Pre-school
27     Reception to Year 6
16     Year 7 – Year 11
8    Age 16-18
18     Further Education (18-25)
Rachel Hurley
WESTON BOOK CLUB
The Book Club is coming to the end of its 3rd year and is very much enjoyed by all who attend.  Total membership is 7 and we meet monthly in each other’s homes for a discussion about our latest read whilst enjoying light refreshments.  The books are very varied and are chosen by members, or from the literary supplements of national newspapers.  We look forward to discovering more “great reads” in the coming year.
Christine Smith
FRIENDSHIP CLUB
The club meets in the village hall and is open on Monday, Wednesday and Saturday evenings from 7.30p.m. and also Sunday lunchtime.
There is a snooker room and bingo every Saturday evening. It is open to all and new members are most welcome. Opening times are on the noticeboard outside the village hall.
Angie Cotton

WESTON GARDENING CLUB
The Gardening Club has had a change of format in the last year and now concentrates mainly on outings to places of horticultural interest.  The cost of hiring good speakers together with the cost of the village hall was too onerous for our small membership so we took the decision to become an “outings group”.  Last year we visited Kiftsgate Court, Hillers of Dunnington, Hollyoak Orchid Nursery; we had open garden at Middle Farm, and very good talks by Pershore College lecturers.  So far this year we have visited Colesbourne Park to see their snowdrop collection, taken part in the inter-club quiz but had to cancel a visit to Spetchley Park Gardens due to extremely wet weather.  We have plenty of places to visit during the rest of the year before we take a break over the coldest months.
Christine Smith
WESTON LEISURE GROUP
The main activity continues to be the Rural Cinema, this generates a small profit each year which is used to keep equipment working and up to date, together with the funding of other leisure groups.  One of the primary aims of the leisure group is to enhance the social life of the village and it has taken a number of groups from the nursery stage through to full independence.  This facility remains available to anyone with an idea and a need for modest funding.
David Smith
OUTINGS CLUB
Report for 2011: we have 36 members mostly from the Chipping Campden area, with two very loyal members from Shipston-on-Stour.
We try to make our trips as varied as possible, but with coach prices increasing, do our best to find interesting trips not too far away.
Last summer our first trip was to Worcester County Museum at Hartlebury, which everyone found most interesting; then we went on to Stourport.
We had day trips to Oxford and Swindon and lunched at the Plough at Far Forest.
In November our Remembrance Service was at Aston-sub-Edge club and we finished the year with Christmas lunch at the Lygon in Chipping Campden.
New members are very welcome – thanks a lot.
Rita Jones
WESTON-SUB-EDGE PARISH COUNCIL:
Your parish councillors: on May 10th 2011 seven parishioners were volunteered and were elected as your parish council. This was quite an event, nobody can remember when there was last an election in the village. Meaning not enough people in the past had come forward to make an election necessary (Must be greater than six). Weston-sub-Edge parish was one of only four out of the 70 or so parishes in the Cotswold district which had an election in 2011.
The councillors that were elected were Bill Carruthers (chairman), Chris Rossington (vice-chairman), Alan Edmonds, Mike Jelley, Joan Jenkins, Jenny King and David Smith.
The parish council year: the business of the council runs from April to March of the next year.
The council meets every month, except in August and December, on the fourth Tuesday at 7.15p.m. in the village hall. The meetings are open to the public; you have an opportunity to speak when asked by the chairman.
In reality the council year starts in the January with the setting of the precept – that is the amount of money which the council wants to spend in the parish and is raised as part of the council tax from each household – in other words from you.
Then it can be said that the business is not finally closed until the accounts and records of that year’s business have been audited – the result usually being available by September. That really makes the year run from January until September in the year following – 21 months in all.
Planning: Cotswold district council is the local planning authority – its planning officers and/or planning committee making the decisions.
Your parish council is invited to comment on planning applications. Six were considered during the year; councillors had no objections to them and they were passed by CDC. There were two at Broad Close Farm, three at Weston Industrial Estate and one at Top Farm.
Finance: councillors agreed a precept, mentioned above, of £10162. They take great care to consider how much it should be and how best it can be spent. They decided to budget for expenditure on a new seat at the Friday street bus stop (£450), a noticeboard for Dovers View (£500), money to run the youth club (£3500), play equipment for young people (£3000) and the balance on the usual expenses such as insurance, grass cutting at the recreation ground, clerk’s salary, supporting the village hall, verge maintenance and subscriptions.
Village improvement and maintenance: the council has continued to have the grass cut around the bus shelter, the verge at Latimers, the area around the telephone box and the Church Street seat. The new verge at Latimers corner is now planted to form ground cover requiring minimum maintenance during the year. Thanks go to Alan and Anna Edmonds and others for this work. The bus shelter has had the ivy removed. A new salt bin has been purchased for Harris Lane and is waiting to be put in place.
Road issues: the council has been concerned about vehicle speed in Parsons Lane, Church Street and Stratford Road; parking in Church Street; the safety of the Church Street/Stratford Road junction; dog fouling in Church Street; overhanging vegetation in Friday Street.
A traffic survey in Church Street showed that most motorists keep to the speed limit. It is the few that exceed it which catch attention. Short sections of white lines have been placed in Church Street which has encouraged more reasonable parking.
The highways authority is considering safety at the Church Street/Stratford Road junction; the problem is the very poor sight line when exiting from Church Street and inappropriate speed of motorists entering the village from the north. Glos Highways have placed an additional sign on the B4632 and have been asked to redesign it because it is confusing.
Other matters:
Play provision for the youngsters will take place when a suitable site in the village is found. The council does not consider the recreation ground to be an ideal location for this purpose.
Flood Resilience has been on the agenda for almost every council meeting since July 2007. At last some much needed measures have been put in place through the initiative of Cotswold District Council and Gloucestershire County Council with funding from them and the Environment Agency together with clearing of Coombe brook by local residents.
More improvements are being investigated and hopefully will be put in place to make the village much less likely to flood in an event such as occurred in 2007. A fuller report appears elsewhere.
Future plans of the council: closest is the plans to celebrate the Queen’s diamond jubilee; publication of a quarterly news sheet; jubilee tree planting; keeping the pressure on Cotswold District Council to complete the flood resilience of the village and the continued search for a suitable site for a play area.
Chris Tombs
Parish Clerk
PARISH COUNCIL SUMMARY ACCOUNTS:
The audited summary accounts of the parish council for 2011/12 follow.
They will be put before the parish council at the next meeting on 22nd May for approval.  Copies are available from the Clerk Mr Chris Tombs.
RECREATION GROUND:
Twice monthly grass cutting continued during 2011 with the aim of keeping the field in as usable condition as possible for young people. Fact is it will never be a good ball game surface whilst the remnants of ridge and furrow agriculture remain.
Hedges will be cut during the coming winter; this takes place on a two year cycle. The wild flower area continues to be tended by Anna Edmonds to colourful effect. The difficulty with all created wild flower planting is keeping down the nutrition levels in the soil. Wild flowers do best in poor soils.
Earlier this year a new double gate was installed. The wider of the two gates is normally kept locked in order to control inappropriate vehicle access. The smaller gate provides uncontrolled pedestrian access.
Alan Edmonds is congratulated for expertly installing the new gates.
Chris Tombs
Parish Clerk
WESTON RIPARIAN FLOOD ACTION GROUP
Introduction
The WRFAG was formed in June 2008 in response to the serious flooding of Weston sub Edge in July 2007.  It is supported by the unpaid efforts of a small committee and a larger group of volunteers who have provided excellent support to its activities.  This report is a summary of key activities of the WRFAG, the Parish Council and the authorities in relation to flood prevention since this time last year.
Summary of the current local position
In overall terms, during the last year, there has been much more maintenance and improvement activity focused on the existing drainage in the village. Cotswold District Council is now sharing technical resources with West Oxfordshire District Council and following Joel Hockenhull’s departure as the CDC drainage engineer, Laurence King from WODC has now taken over responsibility for Weston sub Edge. His energy has been warmly welcomed by the WRFAG and the PC. He has an outline plan for major works which appears to be technically sound and could attract government funding, although raising sufficient money will still be a significant challenge.
Summary of the national position
The agreement between the Association of British Insurers and the government is due to expire in 2013 under which insurers agreed to provide cover for flooded properties providing the government continued to fund flood alleviation projects. Our PC Chairman, Bill Carruthers wrote to Richard Benyon, Eric Pickles and Geoffrey Clifton Brown, our MP, on the matter but their replies have not been definite nor provided the reassurance that we need. There are specialist insurers who will provide cover despite flooding and anyone affected is welcome to contact me for information. Recent legislation passed in 2010 and enacted on 6th April 2012 (The Flood and Water Management Act) passes responsibility for Ordinary Watercourses (such as Coombe Brook) to relevant local flood authorities. The effect of this is to permit funding of improvement schemes such as ours by DEFRA. This is good news.
Key activities through the year
Brook Clear Up 28/29th May 2011
A small but very hardworking and loyal band of helpers carried out our fourth brook clear up and focused on twelve problem areas. Our grateful thanks go to them. Low water levels had led to considerable silting especially in the Manor Farm area and by the Village Hall. Contractors were used to clear the village hall area and the volunteers addressed the areas not within the remit of Gloucestershire Highways. The beneficial effects are still being felt now with the April 2012 very heavy rainfall being handled safely within the extra capacity created. We are grateful again for the support of Budget Skips and John Robbins. David Smith was especially helpful in organising the contractors. We had a barbeque at the village hall to show our gratitude for the huge efforts of the team.
Meeting with the Environment Agency
In last year’s report I described the visit of Mary Dhonau OBE, a national flood campaigner, who led a meeting at Weston on 12th May 2011. As a result of that meeting we were put in touch with Anthony Perry of the Environment Agency and finally met with him on 10th September 2011. He provided some excellent guidance on funding opportunities such as those above which we are now following up in support of Laurence King.
Maintenance and Improvement Activity
Over the year David Smith and Laurence King have worked together on such projects as:
  • The clearing and bunding of the Saintbury Coppice stream which is now very unlikely to flood into Coombe Brook.
  • The clearing of the collapsed wall at the northern end of Dirty Lane.
  • Replacement of the roadside ditch with an underground pipe next to Manor farm.
  • Installation of a weep hole in the wall at the back of the properties in Cidermill Orchard (this is work in progress with a drain due to be installed in the autumn to carry any excess water safely away under the Seagrave Arms car park).
Water Level Monitoring
Led by David Smith, a brook level early warning system was installed in September 2008. David arranged for the battery system to be replaced by a permanent electrical supply during the year.
This is an invaluable asset for anyone concerned about the water levels and can be accessed over the internet on the link below. The historical record for April 2012 which it has provided demonstrates that the brook was never at serious risk of flooding despite the very heavy rainfall and saturated ground. http://island.selfip.biz/public/20
Emergency Planning
Rob Greenslade and Chris Rossington did some good work on this some 18 months ago and we hope to be able to test the plans made in the future.
Summary and thanks
WRFAG are very grateful for the support of the Parish Council, CDC and Laurence King. Our committee members have been especially dedicated and have given their time and expertise most generously. I am very grateful for that willing and unstinting effort. The blockage has always been the lack of a viable scheme, properly engineered and funded. We appear to be closer to this than ever before with the necessary expertise and sources of funds available. WRFAG intends to provide every support we can to bring this to a satisfactory conclusion and thereby remove Weston sub Edge from the flood map.
Anyone wishing to support our work can contact me on 01386 840580 or rupertbrice@aol.com .
Rupert Brice
Chairman Weston Riparian and Flood Action Group

YOUTH CLUB
The Youth Club was under threat of closure last summer when funding was withdrawn. The Parish Council stepped in at the eleventh hour to prevent its demise and entered a contract with Young Gloucestershire for the provision of a qualified Youth Leader to maintain the monthly Youth Club on the second Tuesday of each month.
Claire Benjamin took over the leadership in July 2011 helped by Pat Turner, Jenny King, Rosalind Winter and Chris Rossington. Since then members have enjoyed a variety of activities including a sponsored night hike finishing with hot chocolate at the Seagrave Arms. They have made pancakes; cookies and Easter chocolate cornflake nests; have tried their hands at jewellery making and decorating T-shirts; have made a variety of Christmas decorations and had a First Aid evening. As well as all the organised activities they have enjoyed using the equipment available at the Village Hall, such as table tennis, table football, snooker and various games. Members were responsible for “Guess the name of the Teddy” and badge making for the Christmas bazaar and thoroughly enjoyed helping out. In May they are joining other Youth Clubs affiliated to Young Gloucestershire for a day at Drayton Manor.
Numbers have fluctuated between 8 and 17 but there is now a solid core of enthusiastic and regular attendees aged between 10 and 17 years. Parents have also volunteered to help so that it is now possible to have a rota of adult assistants.
For a trial period, and in response to requests from the members, Youth Club sessions became available on the first, as well as the third, Tuesday of each month. This is excellent news and it would be good if the bi-monthly meetings could become permanent. To some extent this is dependent on existing members being able to recruit just a few more regular attendees. Members do not have to live in the village but they must be at least 10 years of age and willing to pay £1 subscription for each club meeting.
A big thank you to all the participants. We look forward to the continuation of a successful Youth Club for our young people.
Chris Rossington

wse-minutes-11-01-25.doc

wse-minutes-apm-10-05-26.doc

wse-minutes-10-10-26.doc

wse-minutes-10-09-28.doc

wse-minutes-10-07-27.doc

wse-minutes-10-06-22.doc

wse-minutes-10-02-23mod.doc

wse-minutes-10-01-26.doc

wse-minutes-09-11-24.doc

wse-minutes-09-09-22.doc

wse-minutes-09-06-23.doc

wse-minutes-10-07-27.doc

wse-minutes-10-06-22.doc

wse-minutes-10-02-23.doc

wse-minutes-10-01-26.doc

wse-minutes-09-11-24.doc

wse-minutes-09-09-22.doc

MINUTES OF A MEETING OF THE PARISH COUNCIL HELD AT THE

BOWLING CLUB AT 7.15P.M. ON 21ST JULY 2009

PRESENT: Cllrs. Alan Edmonds Chris Rossington David Smith (chairman)

IN ATTENDANCE: C/D/Cllrs Sue Jepson Lynden Stowe 0 members of the public clerk

09/084 COUNCILLORS’ DECLARATIONS OF INTEREST:

There were none.

09/085 ABSENCE:

Notice of absence was received from Jenny King and Mark Annett.
Alan Cotton was also not present.

09/086 APPROVE MINUTES OF THE MEETING HELD ON 23.06.09:

Councillors resolved approval and the chairman signed the minutes as a true record.

09/087 COUNTYCOUNCILLORS’ REPORT:

1.0 Lynden Stowe said that the Hyder report giving proposals for flood resilience for the village should be available in two weeks time. Gullies and drains have now been cleaned; should any have been missed could their location be reported to Bob Skillern. ACTION DS
2.0 Lynden was asked to follow up the work done to consider the re-design of the small traffic island at the junction of the

Evesham Road
and Friday Street. Bob Skillern has commented that the stop line is in the wrong place and that he might be able to budget for an improvement there. Also a study is said to have taken place over the safety of the
Buckle Street
crossroads. Lynden asked for email evidence of these discussions and agreed to investigate the situation ahead of the GCC estimates meeting scheduled for 29th July.
3.0 The chairman asked for support for the village youth club. Finding appropriate adults to run it is the problem; to this end Gloucestershire Youth Service and Young Gloucester have been really helpful. Is it possible to have more of their support? Lynden suggested speaking to Claire Dowan at CDC.

09/088 DISTRICT COUNCILLORS’ REPORT:

1.0 Lynden reported that a local connection was not part of the original agreement when Fosseway took over Dovers View. However Lynden said that he will enquire if an informal arrangement of this nature could be reached. He suggested involving the Community Safety Officer to visit the families in difficulty in the village. ACTION DS2.0 Lynden congratulated the village on winning the ‘Natural and Built Environment’ category of the Gloucestershire Calor village of the year competition; it will be featured in the next edition of the Cotswold News.

09/089 PLANNING:

APPLICATIONS BEFORE THE PARISH COUNCIL:There were none.DECISIONS OF THE LOCAL PLANNING AUTHORITY TO PERMIT AND/OR GIVE CONSENT:There were none.

09/090 FINANCE:

1.0 RECEIVE MONTHLY FINANCIAL STATEMENT AND BANK RECONCILIATION:The monthly financial statement and bank reconciliation were before the meeting. The chairman initialled the balances on the bank statements as being that stated on the financial statement.2.0 APPROVE ACCOUNTS DUE FOR PAYMENT:
Cheque date paid to item amount VAT total
200326 21.07.09 Chris Tombs clerk’s salary July 134.00 0.00 134.00
Alan Edmonds proposed and Chris Rossington seconded making this payment which councillors unanimously resolved approval.

09/091 DISCUSS HYDER REPORT IF AVAILABLE:

The report was not available.

09/092 UPDATE ON PREPARATION OF THE VILLAGE PLAN:

The clerk read out the Messenger article written by William Carruthers which gave an overview of the responses in the returned questionnaires from the parish.

09/093 VILLAGE EMERGENCY PLAN:

Chris Rossington reported writing to the members of the community response team with a view to arranging a date when the emergency plan can be ‘talked through’ and job descriptions prepared. The initial timetable includes 1.) Conclude review 5th August. 2.) Followed by talk-through, prior to 3.) decision end of Sept on release of information. 4.) An Autumn trial

09/094 VILLAGE MAINTENANCE – AGREE ACTION FOR THE MAINTENANCE OF THE VERGES:

Since nothing has been heard from Alan Cotton’s contact from Aston-sub-Edge it was agreed to ask J T Lees from Chipping Campden to cut the verges as per his quotation of £50 per cut. The clerk was asked to get in touch with him. ACTION CLERK
Councillors agreed that more areas in the village would benefit from a regular cut. Alan Edmonds agreed to liaise with Mr Lees to obtain further quotations.
It was reported that dog fouling is taking place at the allotments. The clerk was asked to contact all tenants reminding them not to bring their dogs on to the site. ACTION CLERK

09/095 PARISH COUNCIL PUBLICITY – UPDATE USING THE MESSENGER:

The clerk read out the correspondence between the chairman and the vicar. It was noted that the vicar gave his approval to this idea. Councillors agreed that Chris Rossington should be the parish council author of PC news with David Smith as deputy. It was thought one/two pages of the Messenger each month would be sufficient space for parish council news. A new Web page of village website is also to be allocated for the publication of the formal minutes.

09/096 DISCUSS AND AGREE CO-OPTION PROCEDURE FOR THE NEW COUNCILLORS:

With a closing date of 25th August councillors heard that two parishioners have come forward so far. It was agreed to hold interviews with the candidates and appoint at an extra meeting to be held on 1st September at a venue to be determined.

09/097 MATTERS ARISING FROM THE MINUTES OF LAST MEETING NOT COVERED ELSEWHERE:

07/032 1.0 Connection of allotment paddock water trough – action awaited.
09/056 08/03036/FUL W L Dingley & co. planning application – actioned.
09/066 1.0 CDC local connection policy at Dovers View – actioned – refer 09/088 1.0.
09/066 2.0 The chairman to write to Mr & Mrs Williams-Brown – action not reported.
09/067 Overhanging vegetation over


Church Street
footway – action awaited. ACTION CLERK
09/071 4.0 Drainage issues at


Dirty Lane
– discuss with Bob Skillern – action awaited.
09/071 5.0 Provide list of missed gullies during recent cleaning operation – actioned.
09/075 Invite Rupert Brice to parish council Hyder report discussion – actioned.
09/077 Village emergency plan – various – actioned.
09/079 Public liability insurance quotation – actioned – premium at £125/£5m cover includes working alongside the highway.
09/080 Publicity leaflet – actioned.

09/098 CORRESPONDENCE RECEIVED SINCE LAST MEETING:

A list of correspondence received was before the meeting.
09/051 CDC chairman’s reception for the voluntary sector – several suitable people were mentioned – the clerk was asked to reply. ACTION CLERK
09/052 CDC resilience funding – Chris Rossington agreed to apply for costs involved in the emergency plan project. It was noted that the resilience grant received to date by the parish council is short of the £10k limit by £500.
09/054 Appoint a snow warden – Alan Edmonds agreed. ACTION CLERK

09/099 ANY OTHER BUSINESS (not an agenda item):

It was agreed that it would be a good idea to include a notice in the Messenger and the parish notice board about swine ‘flu based on the latest Government advice.
There being no other business the chairman closed the meeting at 9.10p.m.
Message from the Chairman – August 2009
First of all, my thanks must go to Reverend Dawson for allowing the Parish Council to take a regular spot in the Messenger. The publication and distribution of this splendid community magazine provides a vital lifeline and source of information for the whole village.
Following the resignations, after many years of dedicated service, of Mary Knight and Francis Robbins as Chairman and Vice-Chairman respectively, the Parish Council is being restructured, with new councillors taking up office this autumn. Members are keen to provide more information about both council business and other important matters that concern residents of the parish. To achieve this Councillor Chris Rossington will be submitting a monthly report in the Messenger and this village Website and you are invited to respond when you feel that to do so would be of benefit to the community.
We hear a lot about the difficulties facing rural England and we have experienced our own loss of services in the village. It is most encouraging, therefore, that we have a Parish Plan ‘in progress’ and we look forward to the conclusions of the steering group in the knowledge that Weston-sub-Edge is alive and fighting back!
David Smith
Members of the Parish Council are listed below.
The Parish Council Clerk: Mr Chris Tombs. 11 Pear Tree Close, Chipping Campden, Glos.,GL55 6DB candstombs@aol.com
840725
Joan Jenkins 840699
Chris Rossington
William Carruthers (Chairman)
Mike Jelly                                          841636
849316
841026

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Brought to you by the Parish Council

%d bloggers like this: