1 WESTON-sub-EDGE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE VILLAGE BAR ON 23 July 2019 AT 7.30P.M. PRESENT: Chairman Bill Carruthers, Cllrs Hannah Neal, John Measey, Chris Rossington, Rachel Hurley, Mike Jelley
and Wendy Clarke.
IN ATTENDANCE: Lucy Print parish clerk 19/55 1.Interests – none
19/56 2. NOTICE OF ABSENCE: Gina Bloomfield sent apologies.
19/57 3. REPORTS FROM THE COUNTY AND DISTRICT COUNCILLORS:
None present 19/58 4.CONFIRM MINUTES OF THE MEETING HELD ON 25.6.19: councillors Wendy Clarke and Hannah Neal resolved to approve the minutes which were signed by the chairman as a true record of the business conducted. 19/59 5.PLANNING APPLICATIONS PENDING:
1.0 Planning application before the parish council: 19/02199/LBC Concrete floor to ground floor Kitchen to replace rotten timber and cracked concrete combination, concrete floor to part of the entrance hall and restoration of a previously hidden opening between two first floor rooms (Retrospective) Object; 1) Grade 2 listed, 2) Retain character as email dated 17 December, 3) original application refused on fireplace and floor issues – which floor was this? Would expect rotten floor to be replaced with timber floor.
GL55 6UW 19/01918/FUL Full Application for Construction of a single storey extension to existing converted barn at Dovers Hill House Dovers Hill Chipping Campden Gloucestershire – no objections
2.0 Awaiting a decision of the local planning authority: None 3.0 Decisions of the local planning authority to approve/consent;
6.1 RECEIVE FINANCIAL STATEMENT & BANK RECONCILIATION: Bank balances as at 1st Jul were £30,986.51 for the General Account and £6331.55 for the business deposit account. 6.2 ASSET REGISTER: new litter bins, telephone box and salt bin added to register and agreed by councillors. 6.3 RISK ASSESSMENT: revised and agreed by councillors.
LP 6.3APPROVE PAYMENTS DUE: Councillors Mike Jelley proposed and Rachel Hurley seconded these payments.
Date Item Amount VAT
23.7.19 Clerks salary Jul £132.01
23.7.19 HMRC PAYE payment Jul £33.00
23.7.19 Village Hall Jun Invoice £29.75 23.7.19 Maurice Parkinson Contract Services £240.00 48.00 28.5.19 19/61 REVIEW VILLAGE MATTERS:
7.1 Refurbishment of the Church Street Telephone box complete. A3 notices to be laminated inside: Community Book Exchange & Information Centre. Books to be rotated. Tourist information to be put in racks (JM) Welcome to Weston info to be available. On-going management agreed box to be checked once a month before PC meetings. 7.2 Highways update: Received schedule of work, Dover’s View in Q4, next March. 7.3 Stratford Road Vehicle activated speed sign progress: VAR speed sign now on corner of
JM/ CR MJ MJ
WSE Minutes 2019-6-25
2 Featherbed Lane, Stratford Road. Download data from unit from time on Church Street to be analysed. 7.4 Recreation ground inspection record: Mike Jelley completed inspection, with no issues. Timber trail to monitor wood splitting. Received three quotes for installing fencing behind goals, bench seating in shelter – councillors agreed to appt Maurice Parkinson 7.5 Right of Way update: Legal documentation of the right of way to the village green has been
finalised. 7.6 Archive documentation update. No progress. Low priority. 7.7 Village Improvements:
• Village Hall facilities improvement – funds secured.
• Summer event. Family fun at the Village Green agreed to be held on 7th September at 2pm onwards. Bookings in process of being made for DJ music, bar, marquee, bouncy castle, bbq, toilets. Actions ongoing.
• Holiday club for children. Parked until next year. 7.8 Repreparation after Gigaclear and Thames Water – contact made and logged, ongoing contact. 7.9 Emergency plan reviewed and to be simplified and updated by clerk 7.10 Community Infrastructure Levy event, information from event given to councillors from meeting
chairman attended. Powerpoint presentation available to all.
MJ/ LP MJ/ CR BC
LP BC/LP LP
19/62 CONSIDER MATTERS ARISING FROM MINUTES OF LAST MEETINGS NOT ON THE AGENDA:
Annual ERS Emergency Plan update. Clerk to locate existing plan and propose update. Lengthmen, when is work scheduled Dog Foul signs Parishioners ref the continuous problem of heavy traffic coming to and from the trading estates through the village Contact Chris Tombs re allotment tap. Confirmation of dog mess bin order – hall & green installed and completed. Additional request and removal of salt bin on Harris Lane. Playground Inspection Training Seminar – North Cots requirement
17/38 10.0 Prepare detailed map of the location of the roadside drains and gullies – action awaited
LP LP LP LP LP BC
19/63 NOTE CORRESPONDENCE RECEIVED:
• PUBLIC QUESTION TIME: -What can be done with caravan dumped along Dirty Lane? Ensure it is reported to Environment agency Fly Tipping
There being no other business the chairman thanked the councillors for attending and closed the meeting at 9.10p.m.
WSE Minutes 2019-6-25
A brief shower across lunchtime had members of the Parish Council biting their nails on Saturday 7th September but the sun eventually shone to welcome all those who came to enjoy an afternoon of fun, food and drink on the Recreation Ground. The bouncy castle was a great hit with the children and the bungee run entertaining adults and children alike, the former probably being the more competitive. The coconut shy was a draw for the children but also for grandparents more used to bowling to youngsters in the garden, but their tactics proved very successful. Members of the Safehaven Parrot Refuge on Weston Road were a welcome addition to the festivities and we hope to see them and their beautiful birds in the future. A huge “thank you” is in order for everyone who contributed to a very enjoyable afternoon.
For several months dog fouling around the village has been only a minor problem but, in the last few weeks, there have been more incidences of fouling on footpaths and verges. If you are a dog owner, please ensure that you act responsibly. If you see examples of dog fouling, please be willing to name and shame by contacting the Parish Clerk on firstname.lastname@example.org.
The sun and rain has caused rapid growth of vegetation round the parish. Residents are requested to check for branches overhanging footpaths and cut them back as soon as possible. We would like all our paths to be accessible to everyone.
Thank you to all those who have contributed books to, and borrowed from, the phone box Book Exchange on Church Street. It is being well supported and will, hopefully, open new horizons for members of the community.
The Parish Council meets on the fourth Tuesday of each month at 7.30 p.m. in the Village Bar at the Village Hall. The only exceptions are August and December. Meetings are open to all residents, other than occasionally when business of a confidential nature is discussed. Agendas are posted on the notice board in the bus shelter and on the village website about a week prior to each meeting. Councillors would be delighted to see more members of the public in attendance and would welcome more contributions to public question time. Any issues of concern can be raised.
Future meetings in 2019 are scheduled for: 24th September
22nd October 26th November
The Annual Parish Meeting was held prior to the Parish Council Meeting on Tuesday 28thMay and reports received from several of the organisations in the parish. A Police report indicated that there had been 21 incidents in the parish during the year, a small increase on the 19 of last year. Councillor Lynden Stowe, having stood down as a District Councillor, attended the meeting in his capacity as County Councillor. He mentioned the loss of the District Council Conservative majority to the Liberal Party. He was pleased that there had been fewer potholes than in the recent past as a result of the warmer winter and also announced that Harris Lane is on the schedule for re-surfacing this year. It was reported that there are grants for youth provision available from both the District and County Councils and these will be investigated. The Chairman thanked Councillor Stowe for his regular attendance at Parish Council meetings and for all his work on behalf of the parish and made it clear that he will be welcome at future meetings when his work for the County Council permits.
At the Parish Council Meeting that followed the Annual Parish Meeting Bill Carruthers was re-elected Chairman and the minutes from the meeting held on 23rdApril were approved and signed.
There were no new planning applications but the council resolved to continue to monitor developments on the Bramleys site and at Canonbourne.
The village asset register was reviewed and amended to include the vehicle activated signage. It was felt that the VAR on Church Street had had some impact on the speed of vehicles, with the majority obeying the 30 m.p.h. limit. Inevitably some speeds were felt to be considerably in excess of the limit but these were a small minority. It was agreed that data from the VAR should be downloaded periodically to provide more detailed information.
The Clerk had compiled a list of tasks for the Lengthsman’s programme for 2019-20 but would also attempt to discover the likely timing of the annual visits to complete the work requested.
It was agreed that the verges need re-seeding where Thames Water have carried out work and the clerk was asked to contact the company to progress this.
A Family Fun Day was fixed for Saturday 7thSeptember on the Recreation Ground from 2.00 p.m. Arrangements for a barbecue, bar and music were in hand and the provision of a range of garden games is to be investigated.
Minutes of all Parish Council meetings are posted on the village website, www.westonsubedge.com. The next meetings are scheduled for Tuesday 25th June and Tuesday 23rd July at 7.30 p.m. The agenda will be posted on the Village Notice Board in the bus shelter. All residents are welcome to attend.